Office Manager

State of Maryland • Baltimore City, MD

13d • Hybrid

About The Position

The Maryland Department of Labor is currently accepting applications for an Administrative Officer II position within the Office of Financial Regulation. Administrative Officer II is administrative work requiring regular use of independent judgment and analysis in applying and interpreting complex administrative plans or policies. Employees in this classification are assigned administrative responsibilities involving the analysis of operational programs or procedures with recommendations for improvements. This recruitment is limited to current Maryland Department of Labor-Financial Regulations employees only. GRADE 14 LOCATION OF POSITION 100 S. Charles Street, Baltimore, MD 21201 Main Purpose of Job The main purpose of this position is to serve as the Office Manager and as assistant to the Commissioner, Director of Administration and Assistant Director of Administration for the Office of Financial Regulation. The role also includes coordinating day-to-day division office functions, special projects, serving as part of dual control system for processing checks, serving as back up to the office secretary, procurement and purchasing, corporate purchasing card holder, inventory accountable officer for the division and assists with division meeting planning. As an assistant the incumbent also assists the Commissioner and administration of the division by providing administrative support for them to carry out their respective functions. An administrative Officer II is an administrative position that may, at management's discretion, work remotely in accordance with OFR's telework policies.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Two years of administrative staff or professional work.
• Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.
• Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Nice To Haves

• One year experience managing the equipment inventory processes.
• One year experience working with new employee onboarding process.
• Experience with FMIS and/or bill payments

Responsibilities

• Serves as the division's Office Manager by maintaining organizational charts, conducting research and preparing reports, providing general administrative support to the Commissioner.
• Taking and responding to telephone calls, messages and emails.
• Works with the Office of Administration-Procurement regarding OFR purchases.
• Maintains a log of all purchases made on the corporate purchasing card and reconciles the CPC statement and receipts timely.
• Monitors and purchases office supplies, materials and equipment used by the division with a corporate purchasing card.
• Maintains a list of active supplies.
• Obtains bids, analyzes bid documents and makes recommendations as to purchases and make decisions on routine office supply purchases.
• Prepares, completes and maintains division transactions in FMIS.
• Reviews and submits requisitions.
• Pays division wide bill.

Benefits

• Flexible hours and hybrid teleworking
• Paid holidays: 12-13 per year
• Generous paid leave package (annual, sick, personal and compensatory leave)
• State Pension ("defined benefit" plan)
• Tax-deferred supplemental retirement savings plans (401(k) and 457)
• Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services
• Flexible Spending Account plans for Health Care and Daycare
• State Employees Credit Union

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED