Administrative Officer I

Pennsylvania Office of Attorney General•Harrisburg, PA

20h•Hybrid

About The Position

The Office of Attorney General (OAG) seeks an Administrative Officer to support the Office of Public Engagement (OPE) in the implementation and monitoring of core programming, event requests, and various initiatives. This role also serves as the grant coordinator for the Community Drug Abuse Prevention grant, involving reviewing applications, communicating with applicants, submitting to the committee for approval, ensuring legal document execution, and reviewing reimbursement documents for compliance. The position will assist with a broad range of operational duties to support OAG public engagement efforts, including education workshops, outreach, presentations, event coordination, and partnerships with communities statewide.

Requirements

A bachelor’s degree from an accredited institution and two years of experience in varied office management or staff work OR Any equivalent combination of experience and training

Nice To Haves

Strong administrative skills
Office management skills
Detail oriented
Proficiency with Excel
Strong organization skills
Experience managing accounts and budgeting
Experience coordinating or managing grants
Experience planning and coordinating events

Responsibilities

Manages and monitors several email inboxes throughout the day
Schedules virtual meetings for Education and Outreach Specialists, Constituent Services staff, and other requestors
Assists outreach specialists in planning travel as needed, and receives and submits their receipts for reimbursement
Plans and submits purchase requests for events, office supplies, and other items as needed
Acquires a purchasing card for OPE purchases and is responsible for keeping proper records of purchases and coding them correctly per the Purchasing Unit guidelines
Sends out Event Feedback forms weekly and monitors responses
Assists in scheduling outreach specialists and other OAG staff for public speaking / presentations
Plans, coordinates, and manages large-scale outreach and training events
Participates in community and legislative events, engaging with the constituency and answering questions about the agency
Reviews contracts from event hosts and organizations for legal language that may need changed, and works with the point-of-contact on changes before submitting to the Legal Review Section for approval
Submits invoices for payment
Reviews and monitors community grant applications that are submitted and remains as the point-of-contact for the duration of the performance period
Organizes and keeps records of all grants in the process of being reviewed, signed, or reimbursed
Receives and submits receipts from grantees for reimbursement
Assist Constituent Services with calls and emails, as needed
Performs other tasks as requested