Administrative Officer-Filing Specialist I

State of Oklahoma • Oklahoma City, OK

13d • Onsite

About The Position

Performs independent examinations of division documents, in accordance with state laws and regulations. Processes received documents from receipt to their conclusion and/or identifies and communicates document deficiencies to the filer by telephone, in person, or by original correspondence. Interprets policies and procedures related to filing division documents with the Oklahoma Secretary of State and assists agency personnel and the public.

Requirements

• High School Diploma, or Equivalent.
• Four years of technical clerical office work or an equivalent combination of education and experience.
• Good knowledge of spelling, punctuation, and business English.
• Good knowledge of business mathematics.
• Good knowledge of modern office methods and procedures.
• Good knowledge of the maintenance of complex records.
• Good knowledge of the major policies and procedures governing assigned programs.
• Ability to maintain effective working relationships with others.
• Ability to handle confidential work.
• Ability to interpret and handle routine matters in accordance with agency policy.
• Ability to follow oral and written instructions.

Nice To Haves

• Background in writing, proofreading, and/or publishing.

Responsibilities

• Receive and maintain meeting notices of state public bodies pursuant to the Open Meeting Act, and post to Meeting Notices Online.
• Compile, codify, publish, and maintain Oklahoma’s official administrative law, as required by the Administrative Procedures Act (APA).
• Review notary public applications and notarial bonds, including those filed online, to ensure compliance with Title 49 of the Oklahoma Statutes.
• Review transmitting utility and railroad documents received for filing and validate documents with official stamp, date, and signature.
• Advise and assist agency staff and public in person, by telephone, and by written correspondence on filing procedures, fees, and requirements as mandated by statute, rule and/or office policy related to division responsibilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED