Administrative Officer 2
About The Position
The Administrative Officer will be responsible for coordinating Endocrinology Grand Rounds (EGR) and assisting with Continuing Medical Education (CME) matters. They will coordinate faculty searches, orient new hires, assist with IT system access and medical staff credentialing, and address various ad hoc human resources concerns. Additionally, the Division Analyst will oversee facilities coordination within the division, handling maintenance and repair issues independently. They will organize special projects and manage events, oversee the division’s procurement processes, and handle faculty reimbursement requests. While most work for this position can be performed remotely, there will be occasions that require the administrator to be present in the office for meetings or other on-site events, such as supporting the Endocrinology Grand Rounds (EGR). The Division of Endocrinology and Metabolism within the Department of Medicine is seeking an experienced and detail-oriented individual with strong verbal and written communication skills. The ideal candidate will be able to manage multiple projects with tight deadlines in a dynamic environment. The Administrative Officer will provide comprehensive administrative support to the Division, working closely with the division manager and the core administrative team. The successful candidate must be capable of handling multiple tasks simultaneously with acute attention to detail. They must be diligent, accurate, efficient, and possess a strong work ethic. The ability to prioritize tasks in a fast-paced environment, analyze issues independently, and work with a high degree of autonomy is crucial. The candidate should also be exceptionally well-organized and adaptable. This position reports directly to the Division Manager. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Requirements
- Bachelor's degree in related area and / or equivalent experience / training
- Minimum 1+ years directly relevant experience required
- Ability to use sound judgment in responding to issues and concerns
- Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing
- Solid organizational skills and ability to multi-task with demanding timeframes
- Working knowledge of common organization-specific and other computer application programs
- Ability to use discretion and maintain confidentiality
Nice To Haves
- N/A
Responsibilities
- Coordinating Endocrinology Grand Rounds (EGR)
- Assisting with Continuing Medical Education (CME) matters
- Coordinating faculty searches
- Orienting new hires
- Assisting with IT system access and medical staff credentialing
- Addressing various ad hoc human resources concerns
- Overseeing facilities coordination within the division, handling maintenance and repair issues independently
- Organizing special projects and managing events
- Overseeing the division’s procurement processes
- Handling faculty reimbursement requests
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
5,001-10,000 employees
