Administrative Officer

University of California San Francisco•San Francisco, CA

13d•$29 - $54

About The Position

This position provides comprehensive administrative support to the CAO, Chair of the department, principal investigators, and their labs. They will be the initial point of contact for the department and serve as onsite liaison for visitors, invited guests and new employees. They will work with faculty and lab members to submit reimbursements, the CAO and Chair to facilitate department events and seminars, schedule and execute meetings, and maintain calendars, conferences rooms, etc. Other administrative tasks are, including but not limited to UCPath transactions, financial journals, PCMA case support, Bearbuy purchasing, CTB website updates, emergency action plan updates, department communications (listserv and social media accounts), and special projects as assigned. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Requirements

Bachelor's degree in related area and / or equivalent experience / training
1+ years of related experience
Proven ability to work effectively with a wide variety of individuals and perform as part of a team
Familiarity with website creation and maintenance
Ability to use good judgement, discretion and work independently as well as part of a team
Ability to communicate effectively requests and needs to manager, faculty and other staff
Operate professionally in a fast-paced environment with multiple deadlines
Demonstrated knowledge of Mac and PC environments and peripherals including printers and copiers
Excellent follow through
Strong work ethic, initiative
Excellent demonstrated record of attendance and reliability
Ability to complete all tasks with detail and precision
Focused attention to detail
Familiarity with UCSF reconciliation policies and procedures
Familiarity with website creation and maintenance
Familiarity with systems such as HBS, bearbuy, myexpense, connexus, my reports, peoplesoft financials
Previous experience an academic setting working with faculty, staff and learners

Responsibilities

Provide comprehensive administrative support to the CAO, Chair of the department, principal investigators, and their labs.
Serve as onsite liaison for visitors, invited guests and new employees.
Work with faculty and lab members to submit reimbursements.
Facilitate department events and seminars.
Schedule and execute meetings.
Maintain calendars, conferences rooms, etc.
Perform UCPath transactions.
Create financial journals.
Provide PCMA case support.
Handle Bearbuy purchasing.
Update CTB website.
Update emergency action plan.
Manage department communications (listserv and social media accounts).
Work on special projects as assigned.