Administrative Office Support - Guidance, Marlborough High School

Marlborough Public Schools•Marlborough, MA

7d•Onsite

About The Position

Actively provides office support for the School Building and performs administrative office support work, general office assistance functions and related work as required. Works cooperatively with the Guidance staff as well as other school building and district personnel. This role is a critical part of the overall school presentation and culture.

Requirements

High School Graduate
Minimum of two years’ administrative assistant office experience
Demonstrated knowledge and experience with diverse office technology and equipment, specifically database, spreadsheet, and word processing.
Must be able to work well with the public, staff and students with a variety of backgrounds
Ability to maintain confidentiality required
Good customer service skills in dealing with the public and staff effectively
Must be able perform work quickly, efficiently and accurately
Good abilities with office practices, procedures and office equipment
Excellent skills in oral and written communication
Must be a strong team player, able to collaborate well with others
Strong computer competence including standard office software (ex. Word and Excel) and data entry in database

Nice To Haves

3-5 years’ supporting a school administrator a plus
Knowledge of Aspen, as it relates to student information and/or other school-based electronic systems a plus
Bilingual (Spanish or Portuguese) highly preferred
Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable

Responsibilities

Student registration and facilitation of scheduling with guidance department
Student enrollment/disenrollment and transfer of records between schools
Facilitation of new student onboarding and student mentoring experience
Maintain student cumulative folders
Maintain alumni records
Coordinates scholarship activity and opportunities
Answers the phone, email, fax and responding to parent, student, staff and school visitor requests.
Manage electronic communication
Updating and typing reports, answering communications and correspondence, filing and sorting mail
Handle matters discreetly, exercising good judgment in handling confidential mail, records, scheduling and conversations
Process paperwork
Answering communications and correspondence quickly and efficiently
Operate standard office machines and appliances incidental to administrative office support assignments
Maintain accurate files and records
Handles copying
Follow school policies, guidelines, protocols and procedures
Copy Center management
Coordinate college visits
Coordinate course selection appointments and signup sheet
Other secretarial and clerical duties as assigned by the Principal and/or his/her designee.