Administrative Secretary - High School

Alpine School District•American Fork, UT

16h•Onsite

About The Position

The Administrative Secretary - High School role is responsible for providing administrative support for complex site functionality and processes. This position reports to several administrators and involves coordination, collaboration, and information dissemination for staff, students, parents, community, and public agencies. Key duties include establishing and maintaining records, compiling and distributing materials and reports, responding to inquiries and complaints, and assessing situations to provide appropriate referrals.

Requirements

Age 16+
High school diploma or equivalent.

Nice To Haves

Job related experience with increasing levels of responsibility is desired.

Responsibilities

Administers first aid and prescription medications to students under the direction of a healthcare professional, if assigned.
Attends department and/or in-service meetings to convey and gather information.
Collects payments for various events, if assigned.
Communicates safety and security policies and enforcement procedures.
Compiles data for site processes such as work orders, budget reports, and personnel records.
Coordinates assigned projects including payroll, public relations, hospitality, and scheduling.
Manages personnel processes such as payroll, benefits, PD, timecards, and new hire training, if assigned.
Oversees receptionist processes including phone line management, voicemail, and mail.
Prepares correspondence, reports, and other materials such as requisitions, purchase orders, and letters.
Processes various documents and materials including field trip requests, time sheets, and work orders.
Provides public relations processes such as student and faculty recognition and newsletters, if assigned.
Researches assigned topics such as current practices and policies.
Responds to inquiries from internal and external parties.
Schedules activities such as appointments, meetings, and travel arrangements.
Screens telephone calls and visitors.
Serves as registrar at some Alpine sites, if assigned, handling enrollment, student data verification, report cards, and transcripts.
Performs other related duties as assigned.