Administrative Office Coordinator - Real Estate

FULTON GRACE•Chicago, IL

10h•Onsite

About The Position

Meet Fulton Grace Realty, one of Chicago's fastest growing residential real estate companies. Recognized by both Crain’s and Chicago Tribune as the "Top Workplaces in the Chicagoland Area", our team is fortunate to have some of the city's best and brightest employees. Fulton Grace thrives on challenges, leads with integrity, tirelessly pursues excellence and prides itself on making it happen. If this sounds like an environment you would work well with, currently we have an opening for an Office Coordinator to support our brokers, our staff, and our clients. This position is based at our Lakeview, and Wicker Park office locations. We offer a competitive benefits package, opportunity to grow, and an outstanding workplace environment. This position is 9am-5pm, Monday to Friday. SUMMARY This is a customer service-oriented position, focused on providing an elevated agent and client experience as well as a supportive back- end experience to both agents and staff. It is important that a professional office environment is maintained at all times as well as providing excellent administrative and operational support. You will be traveling as needed between our Chicago offices to offer support to our Administrative Team as well as our Evanston office.

Requirements

Prior administrative experience is required
Highly organized with an ability to prioritize
Technology Savvy
Ability to thrive in a fast-paced, ever-changing environment
Effective communication skills and an outgoing personality

Nice To Haves

Experience in or exposure to the real estate industry is an advantage although not required
Operations experience is a plus
Experience with G Suite is preferred.

Responsibilities

Answer incoming telephone calls
Receive and process earnest money, agent commissions and tenant rent payments
Process applications
Become familiar with our technology platforms and serve as a resource for agents and staff on these platforms
Communicate with our current/potential vendors
Prepare daily route for our courier and communicate on tasks as needed
Provide operational support
Provide coverage at the front desk greeting agents and visitors in a professional and hospitable manner and ensuring their needs are met. This would also include answering incoming telephone calls, receiving and processing earnest money, agent commissions and tenant rent payments and processing applications
Data entry and other administrative support as needed

Benefits

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
A vibrant team & work atmosphere
Full support from our dedicated supervisory staff. Our job is to ensure your success and happiness!
Group health insurance benefits
401(k) benefits
Two weeks paid time off, sick leave, and 10 paid holidays (including birthdays off)!