Administrative & Office Assistant

Chapman University Careers•Irvine, CA

8d•Hybrid

About The Position

Provide general administrative and office support for the department. Host prospective students and families on dance tours. Participate in dance-related events hosted by the department. Responsibilities include providing clerical and administrative support to the department and faculty, creating and editing literature, event flyers, and posters. Process studio reservation requests via 25Live. Students will be assigned to oversee dance studios and ensure they remain clean and functional for classes. Additional tasks include taking inventory of studio equipment, assisting faculty and the department with planning of classes and concerts. Be available to assist in auditions and dance events which sometimes occur on weekends. Selected candidates will be responsible for hosting prospective student tours in person and sometimes virtually. Work alongside the Dance Building & Production Coordinator to assist with building and production needs. Work on projects as assigned.

Requirements

Must be eligible for Federal Work-Study.
Digital media experience and skills.
Strong computer and data skills, including proficiency with Excel and Google sheets, CANVAS & SharePoint.
Ability to learn and adapt quickly to a variety of technology platforms.

Responsibilities

Provide clerical and administrative support to the department & Faculty.
Creating and editing literature, event flyers & posters.
Process Studio Reservation requests via 25Live.
Oversee Dance Studios & ensure they remain clean and functional for classes.
Taking inventory of studio equipment.
Assisting faculty and department with planning of classes and concerts.
Assist in auditions and dance events which sometimes occur on weekends.
Hosting Prospective Student tours in person & sometimes virtually.
Work alongside Dance Building & Production Coordinator to assist with building and production needs.
Work on projects as assigned.