Administrative / Office Assistant

SSI Fire & Safety Holdings, LLC.•Lowell, AR

14d•Onsite

About The Position

State Systems, Inc. is seeking an Administrative / Office Assistant to help keep office operations organized, efficient, and smooth. The ideal candidate is able to multitask and prioritize responsibilities and possesses excellent organizational skills. This role is crucial in embodying the company's mission of protecting life and property by professionally answering phones, greeting guests, and interacting with customers, vendors, and co-workers. The position requires proficiency in Microsoft Office (Word, Excel, and Outlook) and the ability to work sitting at a desk for a standard eight-hour workday. Collaboration within a team to problem-solve and learn in a fast-paced environment is essential. The assistant will work with the Manager, Scheduling Coordinator, and other office staff to ensure a seamless process from scheduling to billing, and will also assist the low voltage department and other divisions as needed. A keen attention to detail and accuracy is required, along with the ability to assist with special projects as necessary. The role demands a professional team player.

Requirements

Must be proficient with Microsoft Office (Word, Excel and Outlook).
Must be able to work sitting at a desk for the standard eight-hour workday.
Keen attention to detail and accuracy.
Must be a professional team player.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Strong computer skills.
Proficient in Microsoft Excel, Word and other MS Office products.
Reliably commute or planning to relocate before starting work (Required).
High school or equivalent (Required)
Microsoft Excel: 2 years (Required)
Microsoft Word: 2 years (Required)
Microsoft Outlook: 2 years (Required)

Nice To Haves

Associate degree (A.A.) or equivalent from two-year college or technical school; and minimum of two years related experience and/or training; or equivalent combination of education and experience.

Responsibilities

Professionally answer phones and greet guests.
Interact with customers, vendors and co-workers in a professional manner.
Work within a team to collaborate, problem solve, and learn in a fast-paced environment.
Work with the Manager, Scheduling Coordinator, and other office staff to ensure a seamless process from scheduling to billing.
Assists the low voltage department and other divisions as needed.
Assists with special projects, as necessary.