Administrative Minutes Specialist (Roster)
About The Position
Every Great Decision Deserves an Accurate Record Behind every important planning decision is a clear and accurate public record. As the Administrative Minutes Specialist, you'll play a critical role in documenting the discussions and decisions that help shape Greensboro's future. Your work will support transparency, accountability, and informed decision-making for some of the City's most influential boards and commissions. If you have exceptional listening skills, enjoy writing with precision, and take pride in producing polished, professional work, this flexible part-time opportunity offers a meaningful way to contribute to your community.
Requirements
- High School Diploma or GED.
- Three (3) years of experience preparing meeting minutes, administrative documentation, board or committee records, or closely related work requiring accurate written summaries.
- Proficiency with Microsoft Word, Outlook, and Excel.
- Experience working with digital audio recordings, virtual meeting platforms (such as Zoom or Microsoft Teams), or other meeting recording technology.
- Excellent written communication, grammar, proofreading, and organizational skills.
- Ability to attend evening meetings as needed.
Nice To Haves
- Associate degree or higher.
- Five (5) or more years of experience preparing official minutes for boards, commissions, governing bodies, or similar public meetings.
- Experience supporting municipal or county government boards and commissions.
- Experience reviewing AI-generated transcripts or transcription software to prepare concise and accurate meeting minutes.
- Knowledge of parliamentary procedure, including Robert's Rules of Order.
Responsibilities
- Attend assigned board and commission meetings.
- Prepare clear, concise, and objective draft meeting minutes.
- Accurately document motions, votes, board actions, and key discussion points.
- Review audio recordings, Zoom recordings, televised meetings, and AI-generated transcripts to ensure accuracy.
- Edit and proofread documents for grammar, clarity, consistency, and completeness.
- Submit Planning & Zoning Commission draft minutes within one week following meetings.
- Submit Board of Adjustment, Historic Preservation Commission, and Redevelopment Commission draft minutes within two weeks following meetings.
- Maintain confidentiality while handling draft documents and meeting materials.
- Manage multiple deadlines while working independently with minimal supervision.
Benefits
- Flexible/Hybrid work arrangement (department approval required)
- Opportunity to gain valuable experience
- Pathway to full-time, benefited employment with the City
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
