Administrative Manager - Dean of Medicine

UTMB Health•Galveston, TX

35d•Onsite

About The Position

This position manages the business and other clerical activities for a department, overseeing overall business activities and related department activities, and supervising support staff. The role involves assisting in staff recruitment, developing and monitoring departmental systems, coordinating fiscal activities, preparing and monitoring budgets, and coordinating research grant and contract preparation. The Administrative Manager will also assist the Department Head/Chair in goal setting and strategic planning, coordinate special projects, and provide liaison work with other departments and agencies. Additionally, the role includes identifying and implementing appropriate internal controls for the department and ensuring compliance.

Requirements

Bachelor's degree or equivalent
Three years of related experience

Nice To Haves

Experience supporting senior-level leadership
Relevant experience in an academic setting

Responsibilities

Manages the overall business activities and related department activities for a department and supervises the support staff.
Assists in the recruitment of staff and support personnel.
Develops, integrates, and monitors systems for use at the division/departmental level.
Coordinates fiscal activities.
Prepares/monitors income and expenses to ensure compliance with budgets.
Prepares budget requests and budget justifications.
Coordinates Research grants and contracts preparation, as well as overall budget activities.
Assists the Department Head/Chair in goal setting and strategic planning.
Coordinates special projects and provides liaison work within other departments and agencies.
Identifies appropriate internal controls for the department; provides mechanisms to monitor and enforce compliance.
Performs related duties as required.