Administrative Manager
About The Position
Supervises assigned business professional staff members within designated division, including hiring and training, delegating work, evaluating job performance, and assuring continuity/back-up of division's business operations. Maintains division's business systems and processes (e.g., scanning, data entry, billing, daily deposits, scanning, consistent with SCS's standardized business practices; regularly evaluates division's business systems and processes to ensure adherence to SCS's standards; identifies and resolves problems with existing business systems and processes and, as needed, makes recommendations for improving existing systems and processes. Runs, or ensures that others run, miscellaneous division-wide daily, weekly, and monthly reports (e.g., division productivity and caseload) and, upon request, special reports (e.g., no-show, billable services by individual staff); assesses validity of division-wide reports; when reports are inaccurate, engages in problem-solving to correct inaccuracies Ensures that every site within division has functional business systems in place for maintenance and repair of work site and equipment and management of office supply inventory. Ensures that every site within the division has designated liaison to Payroll. Ensures that every site within division has designated liaison to Accounts Receivable, performing various billing functions (e.g., grants, case management) Monitors division's fiscal status and participates in planning/budget development process.
Requirements
- Completion of specialty program of 18 months'- to -3 years ' duration in Business, Office Administration, or a related field.
- Six-to-eight years' administrative experience, performing administrative or business professional tasks.
- Four years’ experience supervising others performing similar business professional work.
- Advanced knowledge of Microsoft Office Suite.
Nice To Haves
- Associate’s degree in business or related field, preferred.
Responsibilities
- Supervises assigned business professional staff members within designated division, including hiring and training, delegating work, evaluating job performance, and assuring continuity/back-up of division's business operations.
- Maintains division's business systems and processes (e.g., scanning, data entry, billing, daily deposits, scanning, consistent with SCS's standardized business practices).
- Regularly evaluates division's business systems and processes to ensure adherence to SCS's standards.
- Identifies and resolves problems with existing business systems and processes and, as needed, makes recommendations for improving existing systems and processes.
- Runs, or ensures that others run, miscellaneous division-wide daily, weekly, and monthly reports (e.g., division productivity and caseload) and, upon request, special reports (e.g., no-show, billable services by individual staff).
- Assesses validity of division-wide reports; when reports are inaccurate, engages in problem-solving to correct inaccuracies.
- Ensures that every site within division has functional business systems in place for maintenance and repair of work site and equipment and management of office supply inventory.
- Ensures that every site within the division has designated liaison to Payroll.
- Ensures that every site within division has designated liaison to Accounts Receivable, performing various billing functions (e.g., grants, case management).
- Monitors division's fiscal status and participates in planning/budget development process.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
Associate degree
