Administrative Manager

University of Wisconsin Milwaukee•Milwaukee, WI

About The Position

The School of Freshwater Sciences is seeking an Administrative Manager to support the Center for Water Policy. This role is crucial for managing the administration, financials, budget, and human resources for the Center, while also contributing to research initiatives and supervising communications and outreach. The Center for Water Policy aims to provide interdisciplinary research offering solutions to regional, national, and international problems related to freshwater resource protection, restoration, and conservation. The Assistant Director supports the Director in achieving the Center's mission, positioning it as a national and international center of excellence in water policy issues, research, and innovation.

Requirements

1 year of management, budget, or development experience
Advanced degree relevant to position: JD, MS, MBA, or PhD

Nice To Haves

5+ years of management, budget, or development experience
Water policy research skills
Understanding of a range of public communications strategies
Excellent attention to detail
Experience that demonstrates ability to support a work environment that embraces people from all backgrounds, collaboration, ethical behavior, and team building
Record of progressively responsible leadership and administrative experience, including personnel recruitment, employee management, and budget preparation and management
Experience writing grants and reporting to donors
Ability to navigate complex institutional processes and databases to accomplish organizational priorities
Demonstrated record of successful collaboration with multiple partners both academic and non-academic
Demonstrated success in program management including carrying out coordinated organization, direction, and implementation of projects and activities to achieve defined deliverables and outcomes
Demonstrated ability to work successfully with advisory boards and/or governance bodies
Experience in water protection such as professional work, volunteering, or coursework

Responsibilities

Engage in high-quality water policy research and writing.
Serve as a senior staff researcher to mentor and supervise research by others within the Center.
Identify and develop collaborative grant proposals to support the research mission.
Prepare fundraising and external reports and assessments of all Center-related activities.
Supervise communications fellows to implement strategies for water science and policy communications, including message development, media relations, social media, and website content.
Collaborate with faculty and staff in the School of Freshwater Sciences and other public and private institutions, including coordinating with the Freshwater Collaborative of Wisconsin.
Support the Center’s leadership of the Freshwater Collaborative Water Policy Network.
Assist with the establishment of goals and priorities for the annual budget for all revenues and expenditures.
Manage the Center budget, ensuring resources are allocated in alignment with the mission and goals of the Center and comply with grantor or donor intent.
Act as a liaison to UWM administration and human resources, navigating UWM databases, processes, and compliance requirements.
Help develop processes and procedures to improve the Center’s internal management.
Ensure that related policies, procedures, and standards are maintained.
Engage in planning and identifying water policy priorities with the Director to shape the Center for Water Policy’s strategic direction.
Provide administrative and strategic support to the Advisory Board.
Manage the process and distribution of awards for the Fellows, Water Policy Scholars, and other Center programs.
Perform other duties as assigned by the Director.