Administrative Manager (2 Vacancies) - CEHC

University at Albany•Albany, NY

23h•Onsite

About The Position

The College of Emergency Preparedness, Homeland Security, and Cybersecurity (CEHC) at the University at Albany is hiring two Administrative Managers for the Emergency Management/Homeland Security and Cybersecurity department. The main role is to provide administrative support to help faculty be more effective in teaching and research by managing academic, fiscal, and personnel matters. The Administrative Manager will handle tasks that help the Chair, faculty, staff, and students work well together, as well as coordinate with University offices and outside agencies. The position will also connect the Dean's office with other departments and units across the University.

Requirements

Ability to multitask and adjust priorities.
Evidence of strong interpersonal and communication skills.
Evidence of strong organizational skills and attention to detail.
Ability to work independently and in a team.
Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.
Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
2 years of professional experience in an administrative capacity.
Proficiency with Microsoft Office (e.g., Word, Excel, Outlook).

Nice To Haves

MS/MA from a college or university accredited by the US Department of Education or an internationally recognized accrediting organization.
Higher Education administration experience.
Experience using Oracle BI and SLATE.

Responsibilities

Manage all fiscal account activity in State, UAlbany Foundation, and Research Foundation accounts.
Consult with and advise the Chair, Vice Dean and Assistant Dean of Finance & Administration regarding budget planning and implementation.
Develop, implement and monitor all budget and expenditure requests and review the reconciliation of expenses for accuracy.
Assist faculty with preparing budgets for grant proposals and provide administrative support in monitoring their awards.
Manage department academic affairs support, including enrollment management, course scheduling, recruiting, advising and alumni affairs.
Provide oversight for the Department's human resource/personnel matters; assist in onboarding for Department staff, faculty and student personnel.
Serve as Department liaison, troubleshoot issues with all campus administrative offices including the College Dean's Office, Information Technology, Graduate Education, Registrar, Institutional Research, International Programs, Payroll, Human Resources Management, Facilities Management, Purchasing, Accounting, Summer Sessions, and Undergraduate Education.
Participate in CEHC's financial, personnel and resource planning activities.
Supervise work-study students and student assistants assigned to the department office.
Provide leadership, oversight and direction to direct reports to assure goals, programs, activities, and personnel practices are consistent with and contribute to the University's goals and strategies.
Lead employees for maximum performance and dedication.
Other reasonable duties as assigned