Administrative Manager, Research

Mass General Brigham•Boston, MA

1d•Hybrid

About The Position

Provides high-level support to Research Finance leadership, Pre and Post-Award Teams, research faculty and research support staff. Manage post-award and pre-award activities of sponsored programs within portfolio. This includes maintaining the healthy financial status of all accounts within the finance manager's portfolio ensuring compliance of sponsor and institutional terms and conditions as well as proposal development, submission, and post-submission follow-up for manager's portfolio of investigators and others as needed.

Requirements

Bachelor's Degree Finance required or Bachelor's Degree Business Administration required
Grant management or finance experience 2-3 years required
Grant administration or finance experience 3-5 years required
Must have strong working knowledge of Microsoft applications such as Excel, Teams, and Word.
Must be extremely accurate working with a large amount of financial data.
Possess excellent written and oral communications skills.
Must exhibit a high degree of initiative.
Ability to independently identify and solve problems.
Must be very well organized, be able to work under time constraints and deadlines, and balance multiple competing priorities.

Nice To Haves

Master's Degree Business Administration preferred
A good working knowledge of research agency funding guidelines, policies, directives, extremely helpful.

Responsibilities

Manage multiple proposals concurrently while adhering to all necessary sponsor, institutional and Departmental guidelines, policies, and best practices.
Assume financial control of assigned departments and review funding expenditures by the investigators.
Monitor cost allowability, administrative reasonableness, appropriate award applicability, and funding availability.
Prepare forecast reports to PIs and senior research leaders ad hoc and on a periodic basis.
Collaborate with the Research Finance Coordinator to process contracts, orders and payments.
Manage finance team by providing training, coaching, performance assessment and directing daily work.
Assist with the submission process by taking on responsibility of working with PIs to create budgets and uploading to the respective Insight record.
Create billing agreement, clinical trial and industry basic science records.