Administrative Manager - Program & Travel Support

SEACORP • Middletown, RI

4d • Onsite

About The Position

SEACORP is seeking a well-qualified Administrative Manager - Program & Travel Support to join our Logistics Support team in the Electronic Warfare Business Area. The ideal candidate will possess strong analytical and communication skills, be detail-oriented, and have excellent time management abilities. This role involves close collaboration with multiple layers of management and technical staff, utilizing tools like Excel for monthly status reports, developing PowerPoint presentations, taking meeting minutes with action items, and performing other administrative duties. A key responsibility will be managing employee travel for multiple projects, ensuring adherence to budget limits, per diem allowances, and JTAR regulations, while exercising discretion in travel decisions to maintain compliance. Successful candidates should demonstrate creative problem-solving, teamwork, and strong interpersonal skills.

Requirements

• Minimum of 2 years' experience required.
• Ability to obtain and maintain a Secret Level Security Clearance is Required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required.
• Attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• A strong passion for learning with excellent analytical and creative problem-solving skills.
• Ability to constructively collaborate with various individuals with a variety of personalities.
• Adaptability and confidence in navigating uncertainty, paired with calm, proactive problem‑solving under pressure.
• As a requirement of employment, all SEACORP employees must hold U.S. Citizenship

Nice To Haves

• Bachelor's degree in a related field is preferred but not required.
• Active Secret Security Clearance is strongly preferred.
• Experience in U.S. Navy/Military programs or operations is preferred.
• Experience as a program support specialist or in a similar administrative role is preferred.
• Experience with travel coordination, administrative support, hospitality, or reservations is highly desired.
• Familiarity with MS Visio is a plus.

Responsibilities

• Provide day-to-day operational support across program activities, ensuring workflows, schedules, and communications remain organized and aligned.
• Provide essential administrative support such as preparing agendas, coordinating meetings, capturing meeting minutes, tracking action items, and maintaining organized documentation across program activities.
• Manage end-to-end travel logistics including researching options, booking transportation and lodging, preparing itineraries, and coordinating changes or disruptions.
• Prepare agendas, coordinate meeting logistics, capture accurate minutes, and distribute follow-ups to maintain continuity across recurring program meetings.
• Maintain and update action item logs, monitor progress, and ensure responsible parties complete assigned tasks on schedule.
• Gather updates, consolidate data, maintain trackers, and produce clear monthly summaries for leadership visibility and decision-making.
• Coordinate travel related needs to support program operations.
• Manage travel budgets by monitoring expenditures, ensuring costs remain within contractual limits, and maintaining compliance with per diem allowances and JTAR regulations.
• Identify inefficiencies, recommend improvements, and support implementation of updated workflows or tools.
• Ensure program activities follow organizational policies, contractual requirements, and quality standards; maintain audit ready documentation.

Benefits

• Choice of two medical insurance programs through Blue Cross & Blue Shield.
• A best in class Dental Insurance Plan through Delta Dental.
• An excellent Vision Benefit providing discounts and allowances for prescription glasses and contact lenses.
• A qualified 401(k) Retirement Savings Account with a generous employer matching contribution up to 8% of your eligible compensation.
• Employer paid Life and Accidental Death & Dismemberment Insurance equal to your annual salary.
• Supplemental coverage is available for you and qualified family members as well as Supplemental Short-Term and Long-Term Disability Insurance.
• Ten (10) Paid Holidays per year (including 2 floating Holidays).
• A generous Paid Time Off (PTO) program.
• Tuition Reimbursement.
• Referral Bonuses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level