Administrative Manager of School Based Services

Cornerstones of Care•Kansas City, MO

4d•Onsite

About The Position

We are seeking an Administrative Manager of School Based Services to join our team. This role will oversee the school’s day-to-day operations and assist, as part of the school leadership team, with implementation of strategic initiatives to grow school admissions as well as further good relationships with contracting districts and parents. The role reports to the Senior Director of Education Programs & Services and has one direct report.

Requirements

2-3 years of administrative management experience
High school diploma, required
At least 21 years of age
Pass background check, physical, and drug screening
A valid driver’s license in the state you reside in
Proof of current vehicle insurance
Reliable transportation

Responsibilities

Collaborate with the Director of Student Services and Clinical Manager to ensure the day treatment program intake & discharge process and relevant documentation have been completed
Maintain ongoing communication with district representatives and track all correspondence to ensure timely delivery of required reports, notices, and program updates
Create and maintain accurate databases, admission lists, referrals, class assignments, and demographic records for reporting purposes.
Ensure the student contracts are prepared and emailed to the districts and sent to CoC’s Revenue Cycle Manager
Ensures financial eligibility is verified and documented in Avatar at the start of service delivery for each student.
Administers medication to students in the absence of the school nurse
Maintains the monthly census data for reporting purposes
Track various day treatment data for annual reports, grant reports, etc.
Prepare monthly census reports for Day Treatment Program
Compose and issue notifications to parents regarding school events, AMI days, snow days, etc.
Receive, securely manage, and distribute MAP and MAP‑A test tickets, and coordinate the testing schedule.
Provide direct supervision to the Administrative Assistant and deliver consistent daily backup coverage to ensure continuous office operation
In Collaboration with the Director of Student Services, annually update/revise the Cornerstone of Care Learning Academy Handbook for Students and Staff.
Maintain quarterly report card due dates and ensure report cards are mailed to families and school districts in a timely manner.
May drive up to 20 miles in one day to purchase needed items for the Learning Academy
Assist BIST and Build Trybe on clerical tasks as needed
Other duties as assigned

Benefits

9 Paid Holidays
Unlimited Paid Time Off
Paid Sick Leave
Health insurance benefits (medical, prescription, dental, vision)
Cafeteria plans (Health Savings Account (HSA) and Medical and Dependent Care Flexible Spending Accounts)
Ancillary insurance benefits (accident insurance, critical illness insurance, hospital indemnity insurance, short-term disability insurance, voluntary life)
Long-term disability insurance
Basic term life/AD&D insurance
Retirement savings plan (401K) with employer match
Pet Insurance
Employee assistance program (EAP)
Tuition reimbursement program
Public Service Loan Forgiveness