Administrative Manager-Medical Oncology

The Ohio State University • Columbus, OH

5d • Onsite

About The Position

The Administrative Manager, Medical Oncology functions as the Manager of Administrative Operations within the Division of Medical Oncology in the Department of Internal Medicine. This role directs and manages the day-to-day operations of the division, encompassing all fiscal, human resources, and administrative affairs, activities, and functions. The position provides financial management and administration over multiple divisional budgets and funding sources, including grants, endowments, release time, and contracts. Responsibilities include planning, developing, and preparing annual budgets and budget projections, serving as a fiscal resource to division faculty, and overseeing and performing monthly reconciliation and analysis activities. The manager will create, implement, and oversee financial scorecards, analyze, evaluate, and compile summaries of clinical volumes, and actively participate in the planning and establishment of financial strategic initiatives for cost savings for the division. Additionally, the role supervises and monitors the day-to-day activities of 16 administrative staff, provides technical and administrative guidance and coordination to ensure support staff activities and workflow processes are handled efficiently and in a timely manner, and manages all recruitment and hiring of staff. This includes hiring and training employees who provide faculty support services, administering and managing performance management activities, and planning, assigning, and monitoring individual workloads and the completion of work activities. The manager ensures appropriate staffing levels, evaluates, identifies, and makes recommendations for changes in staff numbers or structures, and serves as a liaison between faculty and clerical staff. The role also manages and oversees capital assets and oversees space assignments, renovations, and relocations.

Requirements

• Masters' degree in Business Administration, health care administration or related field or an equivalent combination of education & experience required
• Considerable business experience in an administrative or management capacity required, preferably in an academic medical or higher education environment
• Knowledge of accounting and finance principles and practices required
• Computer proficiency required with considerable knowledge of Microsoft Office products including Word, Excel and Outlook required
• Reasonable knowledge of University policies, procedures, rules and regulations required
• Requires successful completion of a background check
• Selected candidate may be requested to complete a pre-employment physical including a drug screen

Responsibilities

• Directs and manages day-to-day operations of division including all fiscal, human resources, and administrative affairs, activities and functions
• Provides financial management and administration over multiple divisional budgets and funding sources including grants, endowments, release time, and contracts
• Plans, develops and prepares annual budgets and budget projections
• Serves as fiscal resource to division faculty
• Oversees and performs monthly reconciliation and analysis activities
• Creates, implements and oversees financial scorecards
• Analyzes, evaluates and compiles summary of clinical volumes
• Actively participates in the planning and establishment of financial strategic initiatives for cost savings for division
• Supervises and monitors day-to-day activities of 16 administrative staff
• Provides technical and administrative guidance and coordination to ensure support staff activities and workflow processes are handled in an efficient and timely manner
• Manages all recruitment and hiring of staff
• Hires and trains employees that provide faculty support services
• Administers and manages performance management activities
• Plans, assigns and monitors individual workloads and completion of work activities
• Ensures appropriate staffing levels
• Evaluates, identifies and makes recommendations for changes in staff numbers or structures
• Serves as liaison between faculty and clerical staff
• Manages and oversees capital assets
• Oversees space assignments, renovations and relocations

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager