Carolina Point - Administrative Manager III

Young Life•Concord, NC

16h•$49,999 - $62,578•Onsite

About The Position

Young Life's Carolina Point is dedicated to creating a welcoming place where guests can encounter Christ and experience life-changing relationships. Located in the Blue Ridge Mountains, approximately 30 minutes outside Brevard, NC, Carolina Point offers a beautiful setting for serving campers and guests. While on-camp housing is unavailable, our team is committed to helping new staff navigate a healthy transition to the area. This role oversees all of the Administrative Department; staff and development, equipment, financial and statistical reporting, seasonal administrative operations. The position requires a commitment to Young Life's Christian purposes of evangelism and discipleship, including professing a belief in Jesus Christ as personal Savior and Lord and subscribing to the Young Life Statement of Faith. Employees are expected to minister as a servant of God, proclaiming the gospel of Jesus Christ and abiding by all Young Life policies and practices.

Requirements

Experience with Young Life as a staff person or volunteer
Spiritual maturity including general wisdom and discernment with an ability to contribute to difficult decision processes
4-6 years administrative, project management or similar experience
Experience in training and leading teams
Self-starter who takes initiative and teaches others to do the same.
Experience in organizing and prioritizing tasks
Ability to find answers to questions.
Fluency with Microsoft Office applications and an ability to learn and use all Young Life internal systems
BA/BS degree or equivalent life experience

Responsibilities

Intentionally provide opportunities for staff to grow deeper in their relationship with Jesus.
Foster an environment where department staff have opportunities for ongoing spiritual development.
Determine a ministry of Administration statement that communicates goals and practices.
Equip servant leaders who anticipate and respond to the needs of our guests, staff and vendors, through Christ-like service.
Establish a department posture of service that anticipates guest needs and responds with professionalism through intentional decisions and systems.
Administer the reservation systems, including coordinating reservations for both Young Life and non-Young Life groups, effective communication of reservation contracts and policies, and coordinating all summer volunteers.
Help build relationships that reflect the character of God with guests, staff, vendors and neighbors to foster healthy community.
Ensure department staff demonstrate the importance of their interpersonal relationships and promote a healthy community.
Maintain healthy communication while working with other departments at camp.
Network with other administrative managers to learn and share best practices.
Work well with summer assigned teams and seek to help them with their ministry goals while at camp.
Serve as the HR Lead for camp, including maintaining staff personnel files, processing and on-boarding new employees and maintaining sick/vacation leave records for salaried staff.
Manage with integrity the finances, people, buildings and equipment that have been entrusted to our ministry.
Develop systems and train staff to participate in comprehensive stewardship.
Provide leadership to the department by setting an example of use of time, personal integrity, service, spiritual devotion, compassion, work ethic, and commitment to the ministry.
Coordinate all aspects of the camp accounting processes, including maintaining financial accounts, reports, reconciliations and cash collection/deposits.
Maintain accurate financial reports [deposits & Concur].
Create and manage the financial budget for the Administrative department.
Evaluate department systems and processes annually, updating documents to reflect accuracy.
Develop understanding for equipment maintenance and operation as needed for admin office(s).
Through a consistent and accountable evaluation process, identify and provide opportunities for staff in continuing education, leadership development, career-pathing and cross-training.
Foster department staff participation in the Individual Development Plan process as well as other training and development opportunities.
Intentionally pursue opportunities in mission leadership, personal growth, and development.
Demonstrate an ability to manage people by utilizing their strengths and managing their weaknesses.
Utilize good hiring and onboarding processes.
Establish and execute training for volunteers, work crew, summer staff, and camp staff with vision towards creating a pipeline for the mission.
Perform yearly evaluations for those responsible for supervising.
Lead department staff in the execution of daily responsibilities with attention to the standards and metrics required for excellent camp operations.
Follow national admin policies.
Maintain Young Life office reception standards.
Participate in admin department trainings [events, department calls & communication].
Maintain weekly statistics on camper usage, bed count and meal count. Report in a timely fashion to Young Life Camping.
Coordinate and communicate the logistical details for summer camp guest, volunteer and assigned team arrival and departure.
Participate in structured, year-long training process with peer resource coach.
Attend annual departmental training.
Participate in periodic department-wide video conferences.
Regular participation in Young Life trainings and department opportunities.