Administrative Manager I

SHEIN

About The Position

SHEIN is a global online fashion and lifestyle retailer, offering SHEIN branded apparel and products from a global network of vendors, all at affordable prices. Headquartered in Singapore, SHEIN remains committed to making the beauty of fashion accessible to all, promoting its industry-leading, on-demand production methodology, for a smarter, future-ready industry.

Requirements

Minimum 6+ years of combined experience in project management, executive assistance, administrative operations, or equivalent roles.
Bachelor’s degree in business administration, management, or a related field.
Proven experience leading and managing a team in a professional setting.
Experience working with external vendors, managing contracts, or overseeing service agreements.
Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) and project management tools (e.g., Asana, Trello, or similar).
Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
Ability to plan for and keep track of multiple projects and deadlines.
Excellent verbal and written communication skills.
Exceptional leadership and time, task, and resource management skills.
Strong leadership abilities with a team-focused and solutions-oriented approach.

Responsibilities

Serving as the liaison between executives and internal/external partners
Lead, mentor, and provide direction to a team of office assistants, fostering a collaborative and productive work environment.
Partner with other departments across the organization to support operational alignment and achieve overarching business goals.
Manage relationships with external vendors and service providers (e.g., office supplies, contractors) to ensure quality and cost-effectiveness.
Oversee cross-functional administrative projects, ensuring timely completion, within budget and according to organizational goals.
Provide scheduling, calendar management, and travel arrangement assistance for key executives or leadership.
Assist in reviewing and maintaining basic vendor agreements and contracts within the scope of office operations.
Draft, revise, and implement office policies to enhance workplace efficiency and compliance.
Direct and optimize daily office operations, including supplies management, office space allocation, compliance adherence, and budget oversight.
Identify gaps in administrative workflows and implement solutions to drive greater organizational efficiency.
Plan and coordinate meetings, events, and company initiatives across teams and departments.
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Developing, reviewing, and improving administrative systems, policies, and procedures.