Administrative Manager- Hospice- Wall NJ F/T

Hackensack Meridian Health•Wall, NJ

9d•Onsite

About The Position

Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change. At Hackensack Meridian Health at Home, we recognize our full- and part-time benefit eligible team members by offering a Total Rewards package including comprehensive Health Benefits, generous Paid Time Off, Travel Reimbursement as well as an investment in your future with a 401(k) match and Tuition Reimbursement. Per Diem team members are eligible to participate in Travel Reimbursement and may be eligible to receive a 401(k) match. At www.TeamHMH.com , you’ll find the information, resources and tools that will help you to be successful at HMH. From great benefits and innovative wellness programs, to robust learning and development opportunities, we continue to cultivate an exceptional work environment where you can do the kind of work that leads to fulfillment and professional growth.

Requirements

Associate's Degree or 2-4 years equivalent administrative office experience
Excellent written and verbal communication skills
Proficient computer skills that include but are not limited to Google Suite and/or Microsoft Office platforms
Lifts a minimum of 10 lbs, pushes and pulls a minimum of 10 lbs, and stands a minimum of 2 hours a day.

Nice To Haves

Bachelor's Degree
Two (2) to four (4) years management experience
Direct payroll experience preferred

Responsibilities

Supervising all aspects of the administrative functions across designated locations for either home care or hospice including employee payroll, maintenance of patient records and employee records, medical supplies, accounts payable, physicians' orders, and tracking forms.
Plan, organize, and direct all aspects of employee payroll.
Distribute salary allocations accurately and timely.
Plan, organize and develop coordination of systems for accessibility, retrieval and development of medical records.
Client record documents are filed in a timely manner.
Records meet regulatory compliance.
Ensures admission packets are completed accurately and records are copied and retained according to HMH guidelines.
Provide support for all aspects of Electronic Medical Records (EMR).
Maintain personal and health files and accurate compliance records for all employees.
Ensure records are accurate and complete in accordance with regulatory guidelines.
Supervise the accounts payable system and reconciliation of vendor statements.
Ensure proper expense codes.
Manage the monthly accrual process.
Oversee the ordering of both medical and office supplies to maintain a complete inventory while managing and controlling expenses.
Maintain all office machines including, copiers, fax machines, computers, printers and phone system.
Ensure that all equipment is kept in proper working order.
Assists with onboarding of new team members.
Maintains and organizes all contract files, ensuring they are complete with requisite documentation, such as current business licenses and Certificates of Insurance (COIs).
Supports the generation and analysis of clinical quality and patient satisfaction reports.
Responsible for mobile device management (MDM), including device setup, user support, and asset tracking.
Other duties and/or projects as assigned.
Adheres to HMH Organizational competencies and standards of behavior.