Administrative Mailroom Coordinator

The Doctors Company•Napa, CA

9d•$41,094 - $53,935•Onsite

About The Position

As part of the Administrative Services team, the Mailroom Coordinator will support our mailroom operations. You will operate the Headquarters mailroom with immediate supervision and follow standard procedures to accomplish assigned tasks.

Requirements

High school graduate or equivalent combination of education and experience required.
Three (3) to five (5) years of experience with operating a mailroom.
Three (3) to five (5) years of experience in a work environment providing customer service.
Three (3) to five (5) years of experience working with document imaging.
Ability to safely lift, carry, and move packages and materials weighing up to 40 pounds.

Responsibilities

Responsible for delivery of general mail, shipments, and interoffice mail; Adhere to mailroom guidelines including US Postal rates and regulations
Prepare outgoing mail and shipments by packaging, sorting, weighing, and stamping
Assist in keeping records of postage due and chargebacks for mail and shipments
Operate and maintain full range of mailroom equipment, including postage meter, scale, inserter, and imaging equipment
Maintain PO permits, BRM accounts, postage accounts, and certified mail fees for all locations
Maintain professional and effective working relationships with employees at all levels of the organization
Maintain professional and effective relationships with vendors and external customers.
Evaluate potential suppliers using developed and agreed criteria to support alignment and understanding of the expectations and requirements of engagement
Maintain interaction between vendors and internal stakeholders to provide adequate communication
Sort, prep, and scan paper documents
Follow retention guidelines for destruction of paper documents
Maintain full compliance with all organizational policies, procedures, and established standards (e.g. accurately recording time worked, Submitting PTO, mandatory corporate training)
Keep technical knowledge and skills current to effectively support department priorities.
Complete all performance and development activities including the performance review process in a timely manner.
Fulfill all required training and development obligations to maintain essential skills and credentials.
Complete all mandatory compliance courses on time, meeting corporate training standards.
Pursue additional learning opportunities that strengthen professional capabilities and contribute to team and organizational performance, with prior manager approval.
Support enterprise and departmental objectives by taking on assigned projects and delegated tasks with accountability, attention to detail, and timely execution.
Identify and implement process improvements that enhance business efficiency and strengthen organizational effectiveness.
Proactively provide regular updates to leadership on project status, deliverables, and outcomes.
Maintain flexibility and agility to take on additional responsibilities as organizational needs evolve

Benefits

medical
family and bereavement leave
same-sex domestic partner benefits
short- and long-term disability programs
employee assistance program
Health, dental, and vision insurance
Health care tax-free spending accounts with a company match
401(k) and Roth IRA with company match, as well as catch-up plans for both
Vacation days, sick days, and paid personal days each calendar year (with vacation increases based on length of service)
Paid holidays each calendar year
Life and travel insurance
Tax-free commuter benefits
In-person and online learning opportunities
Cross-function career opportunities
Business casual work environment
Time off to volunteer
Matching donations to qualifying nonprofit organizations
Company-sponsored participation at non-profit events