Administrative Lead

Pfizer•New York City, NY

2d•$33 - $55•Hybrid

About The Position

Use Your Power for Purpose A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and collaborative spirit are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values innovation, dedication, and teamwork. What You Will Achieve In this role, you will: Provide comprehensive administrative support to multiple leaders, managing complex global calendars, scheduling high-level meetings, and handling travel arrangements and expenses. Oversee the management of incoming and outgoing mail, ensuring sensitive and confidential correspondence is handled appropriately. Assist with scheduling meetings, reserving conference rooms, setting up teleconferences, and coordinating external visits and logistics. Deliver quality work promptly, using judgment to prioritize and resolve urgent issues swiftly. Create and maintain distribution lists, organizational charts, and electronic files, supporting various projects and initiatives. Manage meeting minutes, follow-ups, and expedite workflow, ensuring efficient communication and task completion. Handle purchase orders and track invoices through the system, maintaining accurate financial records. Take personal accountability for the quality of work, understanding the broader implications of actions on the department. Thrive in a self-directed environment, assuming increased responsibility and accountability for decisions and outcomes, and providing backup assistance when needed. Work independently under general supervision, completing recurring assignments, establishing relationships, and proactively sharing knowledge within the work group, with periodic reviews for soundness of judgment and adherence to guidelines.

Requirements

High School Diploma or GED with at least 4 years of experience
Strong interpersonal skills
Problem solving ability
Demonstrated ability to proactively carry out administrative functions proficiently and complete quality work in a timely manner
Excellent attention to detail, time management, organization, and prioritization skills
Expert knowledge and proficiency with general office procedures such as telephone reception, customer service, and e-mail etiquette
Experience coordinating domestic and international travel
Strong verbal and written communication skills
Proficient in Microsoft Word, Excel, PowerPoint, and Outlook

Nice To Haves

Experience in ERP systems.
Experience using applications such as Concur, WebEx, and Ariba
Excellent interpersonal skills and the ability to work collaboratively with diverse teams
Adaptability and flexibility in a fast-paced environment
Proactive approach to identifying and addressing issues
Ability to maintain confidentiality and handle sensitive information with discretion
Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem solving and enhance productivity.
Demonstrated curiosity for exploring how these tools can improve outcomes and understanding of responsible AI practices, including risk management and ethical use

Responsibilities

Provide comprehensive administrative support to multiple leaders, managing complex global calendars, scheduling high-level meetings, and handling travel arrangements and expenses.
Oversee the management of incoming and outgoing mail, ensuring sensitive and confidential correspondence is handled appropriately.
Assist with scheduling meetings, reserving conference rooms, setting up teleconferences, and coordinating external visits and logistics.
Deliver quality work promptly, using judgment to prioritize and resolve urgent issues swiftly.
Create and maintain distribution lists, organizational charts, and electronic files, supporting various projects and initiatives.
Manage meeting minutes, follow-ups, and expedite workflow, ensuring efficient communication and task completion.
Handle purchase orders and track invoices through the system, maintaining accurate financial records.
Take personal accountability for the quality of work, understanding the broader implications of actions on the department.
Thrive in a self-directed environment, assuming increased responsibility and accountability for decisions and outcomes, and providing backup assistance when needed.
Work independently under general supervision, completing recurring assignments, establishing relationships, and proactively sharing knowledge within the work group, with periodic reviews for soundness of judgment and adherence to guidelines.

Benefits

eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies
401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution
paid vacation, holiday and personal days
paid caregiver/parental and medical leave
health benefits to include medical, prescription drug, dental and vision coverage

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