Administrative Intern

Legence•San Jose, CA

10h•Onsite

About The Position

This is a full-time, in-office internship position focused on assisting the Procurement team. The intern will collaborate on the procurement of goods and services, manage purchase orders, communicate with suppliers, maintain records, and support vendor management. The role also involves market research, cost analysis, stakeholder coordination, issue resolution, and ensuring compliance with policies and regulations. The intern will contribute to reporting, process improvement, and maintaining uninterrupted project operations through inventory management.

Requirements

High School diploma.
1-2 years of Construction Industry experience.
Proven experience in procurement, purchasing, or Construction coordination is advantageous.
Strong analytical skills with attention to detail to manage purchase orders and budgets effectively.
Excellent communication and negotiation skills for interaction with vendors and internal teams.
Proficiency in Microsoft Office Suite, especially Excel, Word, and PowerPoint.
Ability to work independently and as part of a collaborative team in a fast-paced environment.
Knowledge of procurement software or ERP systems is a plus.
Strong organizational and time management skills to handle multiple tasks concurrently.
Familiarity with procurement regulations and compliance standards.
Problem-solving skills to address procurement-related issues efficiently.
A proactive and adaptable mindset to thrive in a dynamic work environment.
Willingness to learn and contribute to the growth of the procurement function.
Availability to work for the specified duration of the temporary position.

Nice To Haves

Knowledge of procurement software or ERP systems is a plus.

Responsibilities

Collaborate with the Procurement team to assist in the procurement of goods and services necessary for project completion.
Manage purchase orders, ensuring accuracy, timeliness, and compliance with company policies.
Communicate with suppliers to obtain quotes, negotiate terms, and track delivery schedules.
Maintain accurate records of procurement activities, expenditures, and supplier information.
Assist in vendor selection, evaluation, and relationship management.
Monitor inventory levels and reorder supplies as needed to ensure uninterrupted project operations.
Conduct market research to identify potential new suppliers and cost-saving opportunities.
Support the procurement team in cost analysis and cost reduction initiatives.
Coordinate with internal stakeholders to gather project-specific procurement requirements.
Assist in the resolution of procurement-related issues, discrepancies, and disputes.
Ensure compliance with company procurement policies and applicable regulations.
Assist in the preparation of reports and presentations related to procurement activities.
Contribute to process improvement initiatives within the procurement department.