Administrative Intern
About The Position
An internship with UNHCR Canada means the candidate will engage in the daily activities of the team and gain real-world experience while making a difference in the lives of people worldwide. Working with professional fundraisers and the admin and operation team in Canada, interns will immediately embrace real, meaningful assignments. The candidate will apply their educational knowledge to real-life situations while being urged to use their own creativity in their work. This intern position will work with the Admin/Finance Unit under the overall supervisor of the Admin/Finance Associate to ensure that routine services and activities within the admin/finance domain are properly implemented.
Requirements
- University degree or college degree in progress or completed within the last 24 months.
- Experience in Administrative works is an asset.
- Experience in SharePoint is an asset.
- Excellent communications skills.
- Experience using the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
- Excellent organizing skills and good attention to details.
- Ability to multi-task and prioritize workload.
- Eligible to work in Canada (work permit – Canadian residents - Canadian Citizens).
Responsibilities
- Updating the PSP Canada SharePoint site.
- Ensuring the online collaborative calendar of activities is regularly updated.
- Identifying ways to improve visibility and usability of the SharePoint site for all colleagues.
- Updating staff list and interns list and schedules within the PSP Office.
- Researching, designing, and implementing tools or platforms to help PSP Canada update flowcharts related to HR, Procurement, and budget monitoring on SharePoint sites.
- Updating the Asset management tracker and office recording.
- Assisting in providing material needed from the office to support operations of PSP Americas in the region when needed.
- Assisting with supplier correspondences and reports.
- Assisting in office procurement.
- Maintaining monthly inventory and distributing stationery supplies.
- Assisting in sending/receiving mail and couriers.
- Digitalizing administrative/finance documents.
- Updating asset management and barcoding office equipment.
- Assisting in HR/admin tasks (attendance record, travel arrangements, quotes, etc.).
- Performing policy research within the UNHCR.
- Performing other related duties as required.
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What This Job Offers
Career Level
Intern
Education Level
Associate degree
