Administrative Graduate Assistant for Internal Affairs

Liberty University•Lynchburg, VA

13d•Onsite

About The Position

The Administrative Graduate Assistant (AGA) will assist the School of Law’s Internal Affairs team by providing the administrative support required to ensure the operational, student development, event management, and student engagement responsibilities that directly impact the student experience are accomplished with excellence. This role involves supporting various programs, coordinating student organizations, assisting with event planning, and providing general administrative support both on and off campus. The AGA will work under the direction of a supervisor, attend necessary events and training, and adhere to The Graduate School Honor Code and Graduate Assistantship Handbook. Additionally, the position involves data collection, research on higher education best practices, policy review, and collaboration with other university staff and students. Confidentiality and adherence to university policies are paramount.

Requirements

Bachelor's degree (B.A./B.S.) degree from a four-year college or university
Must be accepted into or currently enrolled in a graduate degree program at Liberty University
Possess a professional demeanor
Proficiency with Microsoft Office Suite
Experience in handling confidential and sensitive information with integrity and discretion
Must live in the local area in order to report to work on campus.
Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information
Possess public communication skills that allow professional representation of Liberty University to a variety of visitors and guests
Strong organizational skills
Strong attention to detail
Strong computer skills
Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature
Regularly required to hear and speak to effectively communicate orally
Occasionally lift 10 or fewer pounds

Nice To Haves

Occasionally required to travel to local and campus locations
Frequently required to sit for extended periods to perform deskwork or type on a keyboard
Occasionally required to stand, walk, and climb stairs to move about the building
Handle materials, reach overhead, kneel or stoop while working law school events

Responsibilities

Provide administrative and clerical support for Internal Affairs operations.
Support the Professional Identity Formation Program, including tracking and record keeping.
Assist with the coordination of student organizations and related programming.
Provide event planning and logistical support for convocations, receptions, leadership programs, and special events.
Assist with orientation, graduation planning, Barristers' Ball, Ad Fontes, and other major law school events.
Organize and maintain student organization and administrative records.
Provide reception coverage and customer service support as needed.
Offer operational and logistical support for Internal Affairs initiatives and daily office functions.
Run errands and provide miscellaneous administrative support both on and off campus.
Work under the direction and supervision of the designated supervisor.
Be present for all necessary events put on by the department and The Graduate School.
Attend all Orientations and training sessions as directed by the department and The Graduate School.
Uphold and follow The Graduate School Honor Code and Graduate Assistantship Handbook.
Assist the Internal Affairs team with miscellaneous administrative tasks/projects and any other various responsibilities.
Assist in collecting, organizing, and analyzing data related to academic programs, institutional reports, and other relevant metrics using spreadsheet software or databases.
Assist The Graduate School in conducting research related to best practices in higher education, program assessment, accreditation, and other relevant topics.
Help review and update policies and procedures related to academic programs, ensuring they align with institutional guidelines and regulations.
Assist with data collection and preparation of materials for institutional reporting, accreditation processes, and program reviews.
Support The Graduate School in managing faculty-related matters, such as compiling materials for reporting, meetings, committees, and program reviews.
Collaborate with other graduate assistants, staff, faculty, departments, and colleges/schools across the university on tasks and initiatives originating from The Graduate School.
Handle sensitive information with discretion, adhering to ethical standards and maintaining confidentiality.
Strictly adhere to Liberty University policies, representing the University in an exemplary manner.
Work effectively as a team member, embracing and fostering LU’s mission.