Administrative Generalist, Dept. of Neurosurgery

UVA Health•Charlottesville, VA

1d•Hybrid

About The Position

The Department of Neurosurgery, at the University of Virginia School of Medicine, is seeking an Administrative Generalist to perform a variety of financial and administrative functions in support of our expanding clinical, research, and education missions. This is an excellent opportunity for a highly organized professional who enjoys variety, problem solving, and collaborating across clinical, research and academic environments. The successful candidate will play a key role in supporting faculty, trainees, researchers, and administrative leaders within a nationally recognized Department of Neurosurgery. This position provides comprehensive administrative and financial support across multiple departmental functions and requires the ability to manage competing priorities in a fast-paced environment.

Requirements

Bachelor's Degree or combination of education and related experience in lieu of a degree required.
3+ years of relevant experience required.

Nice To Haves

Experience supporting academic medicine, higher education, healthcare, or research environments.
Experience with grant administration or research support activities.
Experience with financial reconciliation, purchasing, and expense management.
Experience coordinating recruitment, credentialing, or visa-related processes.
Experience working with enterprise systems and databases.
Proficiency in Microsoft Office Suite, including Excel, Outlook, Teams, and Word.
Experience using scheduling systems such as Qgenda or similar platforms.

Responsibilities

Assist in submitting grant applications.
Support grant administration activities, including monitoring funding balances, preparing reports, and facilitating account extensions and closeouts.
Process invoices, complete purchase orders and requisitions as needed.
Prepare and process travel reimbursements for department employees.
Reviewing expense reports.
Prepare appropriate reports as requested to provide balances, expenditures, tracking information or other summary reports.
Provide support, as needed, to support the finance team and manager.
Support the administration and maintenance of the department’s scheduling system. (Qgenda).
Coordinate logistics and provide administrative support for departmental educational conferences.
Assist with processing of visas, observers, and other credentialing.
Support of recruitment activities including development of itineraries and guiding candidates.
Otherwise assisting the admin team and department administrator.