Administrative Generalist/Coordinator, OBGYN Department

UVA Health•Charlottesville, VA

6d•$57,000 - $65,000•Hybrid

About The Position

The Department of OBGYN is seeking an Administrative Generalist/Coordinator to join their team in support of expanding clinical, research, education, and community missions. The department currently supports over 50 clinical faculty across Virginia, 20 OBGYN Residents, 2 Fellowships, and Medical Student learners. This role offers variety, opportunities for collaborative problem-solving, and welcomes initiative. This position is available to individuals with various levels of degrees and experience.

Requirements

Bachelor's Degree or combination of education and related experience in lieu of a degree required.
Administrative Coordinator, Administrative Operations Professional 1: 3+ years of relevant experience required.
Administrative Generalist, Administrative Operations Professional 2: 4+ years of relevant experience required.
Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.
This position will not consider candidates who require immigration sponsorship now or in the future.

Responsibilities

Provide professional-level administrative support across multiple divisions, including clinical scheduling and meeting coordination.
Manage faculty appointments, faculty affairs correspondence, and promotion and tenure processes in collaboration with the School of Medicine. Attend faculty affairs and promotion and tenure meetings.
Support the Department’s financial operations, including expense report processing and invoicing for outreach sites through Workday Finance.
Assist with process improvement projects, including Plan-Do-Study-Act (PDSA) cycles, data collection, project tracking, and action item management.
Analyze operational data and generate reports to support strategic planning and continuous improvement efforts.
Advise division and department leadership on administrative matters, operational needs, and opportunities for improvement.
Coordinate with internal and external stakeholders to ensure effective communication and workflow across assigned functions.
Serve as a departmental representative at meetings and participate in collaborative initiatives as needed.
Additional responsibilities will be assigned based on the evolving needs of the Department.