UR Floater

University of Richmond

6d • $15 - $18

About The Position

The Administrative Floater is a casual, as-needed position that covers long-term assignments, vacations, and special projects. The role provides administrative support as the primary contact in various offices and departments across campus. It supports department leaders by providing smooth office or project management and requires professionalism, confidentiality, flexibility, and the ability to work independently.

The position provides administrative and secretarial support, coordinates appointments and calendars, makes travel arrangements, handles phone and email communications, greets visitors, updates data and possibly department websites, and prepares charts and reports. It may also coordinate social and business functions, monitor and reconcile credit card statements and budgets, submit invoices and reimbursement requests, order office supplies, maintain files, and request service for office equipment. The floater keeps current on campus procedures and technologies through University meetings and training and assists with special projects as assigned.

This role does not supervise others. It is performed in an office environment, with some outside work potentially required. The schedule varies and is less than 15 hours per week. Grade 1 pay is $15.00–$18.00 per hour; salary may vary based on position, experience, project, and required skills.

Requirements

• High school diploma or GED required.
• 3–5 years of administrative support experience in an office setting.
• Ability to work independently, multitask, and meet deadlines while using discretion with confidential matters.
• Strong interpersonal and communication skills and ability to work effectively with a diverse range of individuals.
• Proficiency with Microsoft Word, Outlook, Excel, Publisher, and PowerPoint.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Ability to communicate effectively, orally and in writing.
• Ability to gather data, compile information, and prepare reports.
• Records maintenance skills.
• Ability to maintain calendars and schedule appointments.
• Database management skills.
• Ability to analyze and solve problems.
• Ability to make administrative and procedural decisions and judgments.
• Organizing and coordinating skills.
• Ability to record and transcribe meeting minutes.
• Receptionist skills.

Nice To Haves

• Some college preferred.

Responsibilities

• Provide administrative and secretarial support, including preparing correspondence, letters, speeches, presentations, and other documents.
• Schedule appointments and maintain calendars; make travel arrangements; screen and handle telephone and email communications; greet and direct visitors; and respond to administrative inquiries as appropriate.
• Update data in appropriate systems and, when needed, update department websites.
• Prepare charts and reports.
• Plan, schedule, and coordinate logistics for social and business functions, including reservations, catering, and accommodations for overnight guests.
• Monitor and reconcile credit card statements and budgets; submit invoices and reimbursement requests for payment internally and externally.
• Order office supplies, maintain office files, and request service for office equipment.
• Keep current on campus procedures and technologies through University meetings and training sessions.
• Assist with special projects as assigned.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED