Administrative & Finance Support Coordinator

Egan Landscape Group • Plymouth, MA

2d • Onsite

About The Position

The Administrative & Finance Support Coordinator supports daily office operations at our Plymouth, MA location while also assisting with finance-related administrative duties. This role is responsible for answering phones, supporting scheduling and office coordination, assisting with customer communications, and performing routine administrative and finance support tasks. This position works alongside our existing Administrative team member to help strengthen and expand the administrative function of the business while also supporting the finance department. The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. Strong communication, customer service, and accuracy with data entry are essential. This position reports to the Office Manager and works closely with the administrative and finance teams to support daily operations.

Requirements

• Prior administrative office experience required
• Experience with accounts payable and/or accounts receivable preferred
• Strong customer service and communication skills
• Proficiency in Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)
• Experience with QuickBooks Online preferred
• Experience with Aspire and/or HubSpot is a plus
• High school diploma or equivalent required

Nice To Haves

• Additional training a plus

Responsibilities

• Answer incoming phone calls and emails promptly and professionally
• Serve as the first point of contact for customers, vendors, and visitors
• Support scheduling and coordination of meetings, appointments, and office calendars
• Assist with general administrative and clerical duties to support office operations
• Assist with vendor invoice entry, coding, and processing (Accounts Payable)
• Assist with preparing and sending customer invoices (Accounts Receivable)
• Track incoming payments and support follow-up on outstanding balances
• Maintain organized digital and physical filing systems for financial and administrative records
• Enter and update data in internal systems and ensure accuracy of records
• Assist with customer and vendor inquiries related to billing and payments
• Support planning and logistics for meetings, trainings, and company events
• Handle confidential information with professionalism and discretion
• Collaborate with internal teams to support daily operations

Benefits

• Bonus incentives
• 401(k) retirement plan with up to 4% company match
• Health insurance (50% employer contribution)
• 100% employer-paid dental, vision, and accident insurance
• Life insurance
• Paid sick time
• Paid jury duty
• On-the-job training
• Professional development assistance
• Opportunities for advancement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED