Administrative & Finance Coordinator

KaleidAScope Inc. • Erie, PA

5d

About The Position

Position: Administrative & Finance Coordinator Supervisor: Executive Director Status: Part-time Salary: TBD based on experience Benefits: Paid holidays, flexible work schedule

Requirements

• Experience with AR/AP, payroll, or bookkeeping support
• Strong organizational and time-management skills
• High level of accuracy and attention to detail
• Proficiency with spreadsheets and accounting or payroll software
• Familiarity with QuickBooks or similar accounting systems
• Experience supporting audits or compliance reporting
• Ability to take initiative, work independently and meet deadlines
• Clear communication skills (written and verbal)

Nice To Haves

• Associate’s or Bachelor’s degree in business, accounting, or related field (or equivalent experience 5+ years in the field)
• Nonprofit experience

Responsibilities

• Process accounts payable and accounts receivable
• Prepare invoices, track payments, and follow up on outstanding balances
• Assist with payroll processing, including time verification and reporting
• Maintain organized financial records and documentation
• Support budgeting, audits, and fiscal reporting as needed
• Grant invoicing and monitoring
• Provide day-to-day office and operational support
• Maintain systems, files, and internal processes
• Coordinate with leadership on operational needs and deadlines
• Assist with compliance-related documentation and reporting
• Serve as a point of contact for internal staff on administrative matters
• Support to Executive Director on many levels
• Maintain confidentiality at all times
• Identify inefficiencies and suggest process improvements
• Support organizational priorities as needed

Benefits

• Paid holidays
• flexible work schedule

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree