Administrative & Facility Coordinator

BlackSky•Seattle, WA

5h•Onsite

About The Position

BlackSky is a real-time intelligence company that provides satellite imagery, automated analytics, and high-frequency monitoring. This position is a critical member of the team, responsible for setting the tone for a fun, engaging, and dynamic work environment. The successful candidate will create an organized, positive, and engaging work environment, executing proactively and with high standards to meet the needs of the team. The core function of this position is administrative, with a secondary function supporting supply chain needs, export management, and other vendor management and support. This position requires full-time in-person work at the Seattle office, reports to the BlackSky Administration Operations Manager, and requires reliable transportation.

Requirements

At least five years of relevant experience providing administrative office support.
Ability to work in a full-time, in-office work environment.
Previous exposure to event planning and management.
Proficient with Microsoft Office Suite: especially calendar management.
Ability to navigate new software tools useful in a technology-forward company (Examples: Slack, Confluence, Sharepoint).
Ability to prioritize and handle multiple assignments, comfortable with autonomy and as a self-starter.
Strong written and verbal communication skills.
Friendly and welcoming, someone who gains satisfaction from customer service and values culture and engagement.
Highly dependable, punctual, and responsible.
Reliable transportation to offices (Seattle and Tukwila) and to support outside-of-office tasks is critical.
Experience with basic facility management to include vendor management and security protocols.

Nice To Haves

Associate or bachelor’s degree.
Experience working in an access-controlled environment.

Responsibilities

Run the daily office operations for our Seattle, WA location in a professional and service-focused manner
Ensure the office workspace and common areas are clean, safe, and organized.
Greet visitors with warm hospitality and complete the guest registration process.
Receive mail, package shipments, and deliveries and distribute mail to their respective recipients.
Answer the main office phone line.
Order and keep drinks, snacks, and office supplies well-stocked.
Coordinate with building management and vendors on facilities and maintenance issues.
Coordinate several internal operational systems including keycards for employees, parking, and all facilities.
Host candidates during in office interviews and customers or partners for tours, ensuring a great experience.
Planning and attend company local events for the holidays and quarterly events.
Run errands to support miscellaneous events and activities, using reliable transportation.
Ensure all white boards are cleared at the end of every shift.
Coordinate catering as required (ordering, set up, and take down).
Evaluate potential new vendors and office improvements to ensure a clean, safe, and organized office for employees.
Create and maintain office reference material inclusive of visitor processes and ensure adherence to guidelines.
Serve as escalation point for building access and maintenance matters. This may include off hours, including evenings and weekends.
Handle confidential information with discretion.
Develop and implement administrative policies and procedures.
Manage internal and external communications in a timely manner.
Provide cover at the Tukwila office during peak periods, team absences or operational requirements (reliable transportation to this office is expected).
Other job-related duties as assigned.

Benefits

Medical, dental, vision, disability, group term life and AD&D, voluntary life and AD&D insurance
BlackSky pays 100% of employee-only premiums for medical, dental and vision and contributes $100/month for out-of-pocket expenses!
15 days of PTO, 11 Company holidays, four Floating Holidays (pro-rated based on hire date), one day of paid volunteerism leave per year, parental leave and more
401(k) pre-tax and Roth deferral options with employer match
Flexible Spending Accounts
Employee Stock Purchase Program (ESPP)
Employee Assistance and Travel Assistance Programs
Employer matching donations
Professional development
Awesome swag