Administrative Executive Support - Office of the Chief

Chesterfield County•Chesterfield, VA

3d•Onsite

About The Position

This position provides advanced administrative, analytical, and operational support to the Chief and executive leadership within the Office of the Chief. The role involves managing highly sensitive and classified materials, serving as a key administrative liaison, and coordinating various office functions. The position is part of an approved Career Development Plan (CDP) offering potential career progression and salary incentives.

Requirements

Bachelor's degree in business or public administration, accounting, finance or a related field.
Two years of experience in providing professional-level administrative, analytical and/or operational support in the assigned area of responsibility.
Working knowledge of the principles, procedures and standards related to the operations of the assigned area of responsibility.
Ability to analyze organizational and administrative issues and recommend and implement an effective course of action.
Ability to conduct analytical studies and prepare analytical reports.
Ability to communicate effectively orally and in writing.
Ability to operate a personal computer and related software and other standard office equipment.
Ability to develop and maintain effective working relationships with internal and external customers.
Pre-employment drug testing, FBI criminal background check and education/degree verification required.
Must be a US citizen or be a lawful permanent resident eligible for naturalization.

Nice To Haves

An equivalent combination of training and experience.

Responsibilities

Manage highly sensitive and classified materials, including internal investigations, personnel matters, negotiations, and disciplinary actions.
Screen and prioritize the Chief’s calls, emails, and visitors.
Oversee the Chief’s calendar, meetings, and travel.
Serve as an administrative liaison between the Chief, local government officials, municipal departments, community leaders, external agencies, and the public.
Prepare, edit, and maintain correspondence, records, directives, and office files, including law enforcement specific documentation.
Process purchase requests and invoices.
Act as the primary contact for the Police Foundation Board; coordinate donation intake, prepare deposit slips, secure funds, and ensure accurate tax exempt donor acknowledgments.
Provide advanced administrative, analytical, and operational support to the Chief and executive leadership.
Coordinate confidential communications, meeting materials, and stakeholder outreach.
Assist with project management activities, including planning, documentation, timelines, and progress monitoring for departmental initiatives.
Draft and edit official documents and administrative directives.
Coordinate responses to public records requests and ensure legal and procedural compliance.
Identify workflow inefficiencies and implement administrative improvements to enhance the effectiveness of the Chief’s Office.
Perform other duties as assigned.