Administrative & Executive Assistant

VirtDrop•New York, NY

10d•Remote

About The Position

VirtDrop connects exceptional remote professionals from Latin America with fast-growing U.S. companies. We focus on building long-term partnerships by matching top talent with exciting career opportunities while providing ongoing support every step of the way. We are looking for a highly organized, proactive, and tech-savvy Administrative & Executive Assistant to provide ongoing support across a wide range of administrative and organizational responsibilities. This role is ideal for someone who enjoys variety, can confidently manage multiple priorities, and is comfortable taking initiative. You will support day-to-day operations by managing emails and follow-ups, maintaining contact and organization databases, coordinating communications, assisting with basic content creation, and helping keep various projects and tasks organized.

Requirements

Previous experience in an administrative, executive assistant, virtual assistant, or similar support role.
Highly organized and detail-oriented.
Tech-savvy and comfortable learning and using new software.
Strong written and verbal communication skills in English.
Comfortable managing email correspondence and professional communications.
Strong spreadsheet and data-management skills, particularly with Excel or similar tools.
Ability to multitask and manage several priorities simultaneously.
Proactive, resourceful, and able to work independently.
Comfortable using AI tools and interested in finding ways to leverage AI for productivity.
Strong follow-through and attention to deadlines.
Ability to handle confidential and sensitive information professionally.

Nice To Haves

Experience with the following tools is preferred: Gmail Outlook Microsoft Excel Zoom AI productivity tools Google Workspace and/or Microsoft Office

Responsibilities

Manage and organize Gmail and email communications.
Draft, organize, and send emails and introductions.
Handle follow-ups with contacts, organizations, and other stakeholders.
Maintain organized spreadsheets and databases with organization and contact information.
Keep track of communications, introductions, follow-ups, and important details.
Assist with basic content creation and administrative communications.
Manage calendars, meetings, and Zoom calls as needed.
Conduct online research and gather information.
Assist with day-to-day administrative tasks across different areas of the business.
Help prioritize and track ongoing tasks and projects.
Maintain accurate and up-to-date records.
Use AI tools to improve efficiency, organization, research, writing, and administrative workflows.
Take initiative to identify tasks that need attention and follow through without constant supervision.
Provide general administrative support as needed.