Administrative Events Coordinator

Koley Jessen P.C., L.L.O • Omaha, NE

1d • Onsite

About The Position

We are seeking a highly organized, proactive, and personable individual to join our prestigious law office as an Administrative Events Coordinator. This role is integral to maintaining smooth daily operations and supporting internal initiatives across Human Resources, Marketing, and Operations. The successful candidate will coordinate internal and offsite events, and ensure a welcoming and efficient office environment with our office services team.

Requirements

• Prior experience in office coordination, hospitality, or administrative support, preferably in a legal or professional services environment.
• Bachelor’s degree preferred; equivalent combination of education and relevant work experience will be considered.
• Proven ability to lead and manage teams effectively.
• Strong verbal and written communication skills with a professional demeanor.
• Excellent multitasking and time management abilities with attention to detail.
• Comfortable using Microsoft Office Suite and other office management tools as well as conference technology.
• Demonstrates integrity, discretion, and a high standard of service.
• Ability to anticipate needs and resolve issues efficiently and diplomatically.

Responsibilities

• Manage event coordination, meeting and conference arrangement for events, ensuring all logistical needs are met.
• Assist with the planning and execution of internal lunches, offsite firm events, and evening functions in collaboration with Human Resources, Marketing and Practice Group teams.
• Liaise with vendors and suppliers to manage office inventory and event-related needs.
• Ensure a professional and welcoming environment for clients, guests, and staff while serving as back up to our front desk reception.
• Coordinate the work schedule of a small team of office messengers, ensuring timely and efficient delivery of documents, correspondence and overall maintenance of the firm.
• Provide general administrative support including filing, data entry, and supply management as time permits.
• Maintain the highest level of discretion in handling sensitive information and legal documents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level