Administrative Document Specialist

Brown and Caldwell • ,

12d • $47,000 - $70,000 • Hybrid

About The Position

The Administrative Document Specialist role provides entry-level technical and administrative support for client deliverables. The role performs routine tasks within well-defined guidelines, with close supervision, and with a focus on acquiring new skills and deepening understanding of functional responsibilities.

Requirements

• Basic knowledge of Microsoft Office Suite (e.g., Microsoft Word) and PDF software (i.e., Adobe or Bluebeam).
• Detail-oriented, good communication and interpersonal skills.
• Ability to follow instructions and guidelines.
• Capability to efficiently support tasks and work in collaborative environments, contributing to team goals and fostering a cooperative and productive atmosphere.
• Demonstrated strong aptitude for quickly learning new software applications and documenting procedures, ensuring alignment with BC’s evolving programs and guidelines to maintain up-to-date and compliant operations (i.e., SpecLink).
• Understanding of current BC Digital Signature Support (i.e., Global Sign or other BC supported software).

Responsibilities

• Maintain quality deliverables and adhere to defined guidelines.
• Maintain compliance with BC document standards.
• Flexibility to adapt and execute various additional assignments based on evolving needs.
• Provide support for document-related projects and initiatives.
• Maintain a high level of accuracy and attention to detail in all tasks.
• General Formatting Review. Apply styles and templates to the document to adhere to the current BC Style Guide Standards and Templates unless otherwise indicated.
• Apply BC template styles and guidelines to letter correspondence, Tech Memos, Reports, design documents, and marketing materials
• Check word spacing and spell check
• Format Section Titles/Header/Footers
• Update or create Table of Contents
• Verify word spacing meets template guidelines
• Ensure proper pagination and page numbers are correct
• Verify Figures and table numbering and captions are correct
• Maintain document legal limitations
• Track and manage document version control, ensuring that the most current version of each document is available
• Ensure all documents are stored securely and easily accessible.
• Document PDF Creation. Merge multiple files into a single, cohesive document for easier sharing and accessibility.
• Create and compile document(s) into a PDF format using Adobe or BlueBeam software

Benefits

• medical
• dental
• vision
• short and long-term disability
• life insurance
• an employee assistance program
• paid time off
• parental leave
• paid holidays
• 401(k) retirement savings plan with employer match
• performance-based bonus eligibility
• employee referral bonuses
• tuition reimbursement
• pet insurance
• long-term care insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED