Administrative & DMV Services Coordinator

Alaska Premier Auctions & Appraisals•Anchorage, AK

2d•Onsite

About The Position

Alaska Premier Auctions & Appraisals (APAA) is seeking an Administrative & DMV Services Coordinator to provide essential administrative, clerical, and DMV-related support to ensure smooth office operations and regulatory compliance. This role serves as a key point of contact for clients, staff, and vendors while maintaining accurate records, processing payments, and supporting auction and vehicle documentation. The ideal candidate will be detail-driven, service-oriented, and thrive in an administrative role that blends customer service, compliance, and operational support.

Requirements

High school diploma or GED required.
Proficiency in Google Workspace applications.
Valid Alaska driver’s license.
Ability to pass a background and reference check.
Ability to obtain and maintain Notary Public status in the State of Alaska.
Strong organizational skills with exceptional attention to detail and confidentiality.
Professional verbal and written communication skills, including phone etiquette.
Working knowledge of accounts payable, invoicing, and basic accounting practices.
Proficiency in drafting clear, professional emails, memos, and correspondence.
Strong computer skills with the ability to learn new systems and software quickly.
Ability to prioritize tasks, manage time effectively, and meet deadlines.
Dependable attendance and punctuality.
Positive, supportive, and solution-oriented attitude.

Nice To Haves

Associate’s degree in Accounting, Business Administration, or a related field preferred but not required.
Prior accounts payable or general administrative experience preferred.

Responsibilities

Collect payments for unpaid invoices, update invoice fees and statuses in auction management software, and assist with resolving past-due or incorrect invoices.
Welcome and assist visitors, customers, and clients professionally and courteously, directing inquiries to appropriate staff as needed.
Respond promptly to phone calls, messages, and general administrative inquiries.
Notify clients of auction postings, inventory status updates, and assist with correcting discrepancies when identified.
Assist with processing auction invoices into both paper and electronic accounting systems.
Maintain and update accounts payable spreadsheets for each auction.
File, copy, scan, and organize documents within the company’s digital filing systems.
Prepare, draft, and modify correspondence, reports, memos, and emails at the direction of the Administrative & DMV Services Manager.
Prepare and process Alaska DMV paperwork, including vehicle titles, registrations, tags, and related legal documentation.
Notarize auction-related and vehicle documentation as required.
Maintain accurate, organized, and confidential records for future reference.
Receive, route, and distribute mail and deliveries to the appropriate staff.
Perform light housekeeping duties in reception and administrative areas to maintain a professional office environment.
Work in a constant state of alertness while adhering to all safety and compliance standards.
Perform other duties and special projects as assigned in support of APAA operations.