Administrative & Data Coordinator, Office of Institutional Effectiveness

Husson University • Bangor, ME

1d

About The Position

The Administrative and Data Coordinator provides administrative, organizational, project coordination, and data support for the Office of Institutional Effectiveness (OIE). The Office supports University-wide functions including assessment, accreditation, institutional research, program review, strategic planning, institutional reporting, and grant development. The Coordinator helps collect, organize, maintain, and prepare institutional information; maintains project schedules, records, and documentation; supports routine data management and reporting; and coordinates administrative support for OIE initiatives. The position works collaboratively with faculty, staff, administrators, and other University offices and requires strong organizational skills, attention to detail, comfort working with data, and the ability to manage multiple projects and deadlines.

Requirements

• Bachelor's degree required.
• Experience in higher education administration, project management, office management, accreditation support, assessment, event coordination, or related fields.
• Demonstrated ability to manage multiple projects and competing priorities simultaneously.
• Experience coordinating meetings, events, schedules, and complex workflows.
• Strong organizational skills and exceptional attention to detail.
• Ability to establish and maintain effective working relationships across diverse stakeholder groups.
• Experience maintaining records, documentation systems, and project tracking tools.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and project management or collaboration platforms.
• Ability to work independently while contributing effectively to team goals.

Nice To Haves

• Master's degree preferred.
• Familiarity with higher education accreditation, assessment, institutional effectiveness, or program review processes.
• Experience supporting committees, strategic initiatives, or institutional projects.

Responsibilities

• Provide administrative and project coordination support for assessment, accreditation, institutional research, program review, strategic planning, institutional reporting, and grant-related activities.
• Maintain calendars, project timelines, submission schedules, reporting deadlines, and tracking systems for Office initiatives.
• Schedule meetings; prepare agendas and supporting materials; assist with event organization; maintain meeting records as needed; and track follow-up activities.
• Coordinate collection of information, data, reports, and supporting documentation from academic and administrative units.
• Maintain organized electronic files, shared repositories, accreditation evidence, assessment documentation, the departmental budget, institutional reports, and other Office records.
• Assist with preparing, formatting, proofreading, and distributing reports, presentations, correspondence, accreditation submissions, grant materials, and other institutional documents.
• Collect, enter, organize, maintain, and validate data used for institutional assessment, accreditation, reporting, strategic planning, program review, and decision support.
• Maintain spreadsheets, tracking systems, data files, and recurring reports.
• Perform routine data cleaning, reconciliation, and quality-control activities and identify missing or inconsistent information for review by appropriate staff.
• Prepare basic tables, charts, summaries, and descriptive information using established definitions, methodologies, and reporting formats.
• Assist with survey administration, response tracking, data organization, and preparation of survey results.
• Support collection and maintenance of assessment results, program review information, institutional key performance indicators, strategic-plan measures, and related documentation.
• Maintain accreditation calendars, evidence inventories, standards documentation, and submission records.
• Assist with preparing and organizing materials for institutional and specialized accreditation reviews, external reviewers, site visits, and University committees.
• Support annual and periodic program review processes, including tracking submissions, organizing documentation, and coordinating materials.
• Assist with grant development by maintaining grant calendars, proposal files, submission checklists, institutional data, required attachments, and related documentation.
• Assist with formatting, proofreading, assembling, and preparing grant proposals and reports for submission.
• Support collection and organization of information required for grant evaluation, reporting, and compliance.
• Respond to routine information requests and refer requests requiring analysis, interpretation, or institutional judgment to appropriate professional staff.
• Maintain confidentiality and follow University policies and procedures related to institutional data, privacy, security, and records management.
• Develop and maintain efficient administrative procedures and systems to support recurring Office functions.
• Work collaboratively with faculty, staff, administrators, and other University offices to support institutional effectiveness initiatives.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time