ADMINISTRATIVE COORDINATOR

University of Texas Rio Grande Valley•Edinburg, TX

32d•Onsite

About The Position

To coordinate activities and provide supervision in the operation and administration of a department. To relieve the administrator of a large volume of complex decisions. Responsible for making complex administrative decisions requiring knowledge of a wide range of regulations, policies, and procedures. Also, responsible for fiscal and administrative activities for a large department or comprehensive responsibility for the operation and direction of a smaller department.

Requirements

Bachelors Degree from an accredited University.
Two (2) years of office administrative or business management experience.
Must possess strong interpersonal, oral, and written communication skills.
Work requires the application of considerable judgment and discretion.

Nice To Haves

Bachelors Degree in Business Administration or related field from an accredited University.
Experience within higher education.
Experience in social media marketing.
Ability to multi-task.

Responsibilities

Plans, organizes, and coordinates administrative operations.
Assists director and/or manager in preparing and analyzing budgets, merit pay recommendations, as well as assisting during the interviewing/hiring process.
Maintains and verifies departmental personnel files including records of required employee credentials and licensing.
Maintains departmental procedures manuals.
Schedules and arranges department and committee meetings including the preparation of meeting notices and agendas.
Monitors and maintains control of expenditures within budgets.
Processes bills for payment.
Assists in report preparation and in responding to official inquiries.
Supervises and coordinates social media posts and external communications for students, staff, and faculty in direct collaboration with University Marketing & Communications.
Coordinates procurement of equipment and supplies.
Interprets rules, regulations, and policies and executes as applicable.
Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the University and department.
Interprets and reviews administrative decisions, policies, and internal procedures.
Plans, supervises, and schedules the work of assigned staff.
Determines work priorities and evaluates work progress.
Assists in the preparation of the annual budget and/or grant applications and maintains the current status of the same with respect to funds available and obligated.
Coordinates the collection of information or the preparation of reports and compiles or supervises the compilation of data for reports.
Serves as a liaison with other departments on policies, procedures, and practices.
Reports directly to the top administrator in the department.
Performs related duties as required.