Administrative Coordinator
About The Position
SHEEO is seeking an Administrative Coordinator to support our staff, members, and national convenings. Reporting to the Senior Vice President and Chief of Staff, this role is central to keeping the organization running smoothly day-to-day and to ensuring a high-quality experience for SHEEO members and partners. This position is ideal for someone who enjoys being at the center of operations – coordinating logistics, supporting colleagues, managing details, and serving as a reliable, professional point of contact for members. You will work across teams, interact regularly with senior leaders and external partners, and play a key role in creating a welcoming, well-organized workplace.
Requirements
- Three or more years of experience in an administrative, operations, or coordination role.
- Strong organizational skills and the ability to manage multiple priorities at once.
- A service-oriented approach and comfort interacting with senior leaders, members, and external partners.
- Proficiency with Microsoft Office Suite and virtual meeting platforms (Zoom, Microsoft Teams).
- Comfort learning and using web-based tools (event registration platforms such as Mailchimp and Cvent a plus).
- Interest in supporting a mission-driven organization focused on strengthening public postsecondary education.
Nice To Haves
- Experience in a nonprofit, association, higher education, or public sector environment is a plus.
- Comfort learning and using web-based tools (event registration platforms such as Mailchimp and Cvent a plus).
Responsibilities
- Provide administrative support across the organization, including scheduling, light research, drafting and distributing agendas and correspondence, maintaining lists and databases, and coordinating projects.
- Ensure consistent administrative processes and communication for staff working across two physical office locations and fully remote team members.
- Communicate clearly and professionally with staff, members, and external partners.
- Anticipate needs and follow through on tasks with accuracy and attention to detail.
- Oversee day-to-day office operations, including supplies, inventory, vendor relationships, and coordination with building management.
- Help maintain an organized, functional physical workspace (light lifting may be required).
- Assist with recruitment and onboarding logistics, including posting positions, managing applicant communications, scheduling interviews, and coordinating onboarding activities.
- Serve as a front-line support resource for SHEEO members, helping ensure timely responses, smooth logistics, and a positive experience in interactions with the organization.
- Support planning and logistics for meetings and convenings, including registration processes; attendee and speaker communications; and materials preparation.
- Provide on-site logistical and administrative support for SHEEO’s annual Higher Education Policy Conference.
- Support the scheduling, planning, and logistics of site visits to SHEEO member agencies, including coordinating calendars, agendas, materials, and follow-up communications.
- Support engagement with SHEEO members and the executive committee, maintaining a member-centered approach.
Benefits
- Comprehensive benefits package, including health, dental, and vision benefits; life and disability insurance; retirement plan contributions; educational assistance; and paid time off.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
