Administrative Coordinator

University of New Mexico•Albuquerque, NM

7d•$20 - $27

About The Position

The College of Education and Human Sciences (COEHS) invites applicants for its Administrative Coordinator position. This position acts as a key member of the COEHS Dean’s Office and provides overall support to the Dean, Associate Deans, and other members of COEHS leadership. The Administrative Coordinator will work closely with the Dean and College Administrator to coordinate, oversee, and perform a wide variety of activities and to serve as a primary liaison to internal and external stakeholders. This position requires strong communication and organizational skills, attention to detail, and ability to manage multiple tasks and projects with professionalism and a positive attitude. The Administrative Coordinator will complete a broad range of duties including, but not limited to: Coordinate the administrative functions of the COEHS Dean’s Office including day-to-day oversight and direct support to the Dean and COEHS leadership Complete student employee hiring and supervision Coordinate and maintain college-level recording keeping, data, and information; complete administrative support duties in connection to academic and faculty affairs Organize and coordinate meetings, conferences, travel, and special events, including related fiscal tasks Draft correspondences, administrative documents, and meeting minutes; and, Serve as a primary point of contact for internal and external constituents.

Requirements

High school diploma or GED
At least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
Resume and Cover Letter required

Nice To Haves

Bachelor’s Degree.
Experience in coordination and oversight of administrative support in a higher education setting.
Experience planning, scheduling, and coordinating calendars, meetings, and events.
Experience creating correspondence and reports, and recording meeting minutes.
Experience with data and recordkeeping, including proficiency in Adobe and Microsoft suite products.
Experience with UNM fiscal and purchasing processes and systems.

Responsibilities

Coordinate the administrative functions of the COEHS Dean’s Office including day-to-day oversight and direct support to the Dean and COEHS leadership
Complete student employee hiring and supervision
Coordinate and maintain college-level recording keeping, data, and information; complete administrative support duties in connection to academic and faculty affairs
Organize and coordinate meetings, conferences, travel, and special events, including related fiscal tasks
Draft correspondences, administrative documents, and meeting minutes
Serve as a primary point of contact for internal and external constituents.