Administrative Coordinator

General Dynamics Information Technology

3d • Onsite

About The Position

We are GDIT. As one of the largest IT and mission services providers to the government, we own our opportunities to better enable healthcare organizations to identify theirs. You can make GDIT your place. You make it your own by turning obstacles into action. By owning your opportunity at GDIT, you’ll play an important role in providing the technologies and services that millions of healthcare professionals depend on, every day. Our work depends on an Administrative Coordinator joining our team to support the Centers for Medicare and Medicaid Services onsite in Windsor Mill, Maryland. Work visa sponsorship will not be provided for this role. At GDIT, we put our people first. As an Administrative Coordinator supporting CMS and GDIT’s Windsor Mill, Maryland office, you will be trusted to provide a variety of administrative, operations, coordination, and task-oriented support. In this role, a typical day will include: Completing manual ID proofing in support for Independent Dispute Resolution processes, ensuring complete and accurate form completion and notarization, system registration, and document retention in compliance with regulatory requirements and internal policies. Maintain confidentiality and handle sensitive information in compliance with privacy and security standards. Organize, version, and archive documents in accordance with records management standards Entering pertinent information into a variety of automated tracking systems and maintains program-specific data to track items such as project milestones, progress reports, funding and expenditure data, etc. Supporting executive management with a variety of administrative tasks, such as coordination with onsite seating and events, travel, calendars and other important scheduling needs, anticipating conflicts and identifying early resolution of an operational or technical nature Providing project coordination support to executive and senior leadership to ensure that projects are well organized and running smoothly, including coordinating information and deadlines across projects, managing document repositories, and developing project artifacts such as reports and presentations. Developing and maintaining SharePoint, Teams, Confluence, and/or similar platforms. Monitoring multiple shared Outlook mailboxes and calendars, ensuring appropriate timely responses. Serving as back-up facilities contact for building facilities officials, including: conference room setup and breakdown, client and visitor greeting and direction, and coordination with onsite IT support. Support working groups and meetings, including documentation and distribution of meeting minutes and action items, and provide ad-hoc programmatic support to the division’s staff as needed.

Requirements

• Bachelor’s degree and 2+ years’ of relevant experience, preferably in legal studies, paralegal studies, or business administration.
• 2+ years of experience in an administrative, legal administrative, paralegal, or compliance-support role.
• Experience handling confidential and/or sensitive information.
• Technical competency with collaborative tools including Microsoft SharePoint, Power Automate, Power Apps and Confluence.
• Proficient in other Microsoft Office applications, including Word, PowerPoint, and Excel.
• Proficient using MS tools, including Word, Excel, and PowerPoint
• Superior oral and written communication skills
• Must be able to work full-time onsite in GDIT’s Windsor Mill, MD facility
• Consistent quality performance rated valued or higher
• Candidate must be able to obtain Public Trust clearance
• Candidate must have lived in the United States at least three (3) out of the last five (5) years

Nice To Haves

• Experience as a Paralegal or experience as an Admin in a legal setting
• Experience supporting onsite operations or facilities coordination
• Experience interacting with senior leadership of multiple organizations
• Excellent analytical and problem-solving skills with the ability to integrate information from multiple sources
• Process-oriented and systems-thinking mindset
• Continuous improvement mindset and willingness to challenge the status quo
• Strong interpersonal skills to collaborate with customers and internal cross-functional teams
• Self-motivated, well-organized and strict attention to details
• Ability to understand and manage customer expectations and software implementation methodology
• Ability to prioritize and work on multiple projects at the same time

Responsibilities

• Completing manual ID proofing in support for Independent Dispute Resolution processes, ensuring complete and accurate form completion and notarization, system registration, and document retention in compliance with regulatory requirements and internal policies.
• Maintain confidentiality and handle sensitive information in compliance with privacy and security standards.
• Organize, version, and archive documents in accordance with records management standards
• Entering pertinent information into a variety of automated tracking systems and maintains program-specific data to track items such as project milestones, progress reports, funding and expenditure data, etc.
• Supporting executive management with a variety of administrative tasks, such as coordination with onsite seating and events, travel, calendars and other important scheduling needs, anticipating conflicts and identifying early resolution of an operational or technical nature
• Providing project coordination support to executive and senior leadership to ensure that projects are well organized and running smoothly, including coordinating information and deadlines across projects, managing document repositories, and developing project artifacts such as reports and presentations.
• Developing and maintaining SharePoint, Teams, Confluence, and/or similar platforms.
• Monitoring multiple shared Outlook mailboxes and calendars, ensuring appropriate timely responses.
• Serving as back-up facilities contact for building facilities officials, including: conference room setup and breakdown, client and visitor greeting and direction, and coordination with onsite IT support.
• Support working groups and meetings, including documentation and distribution of meeting minutes and action items, and provide ad-hoc programmatic support to the division’s staff as needed.

Benefits

• Growth: AI-powered career tool that identifies career steps and learning opportunities
• Support: An internal mobility team focused on helping you achieve your career goals
• Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off
• Community: Award-winning culture of innovation and a military-friendly workplace
• Total Rewards at GDIT: Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level