Administrative Coordinator-JSN
UJA Federation of Greater Toronto•Toronto, ON
•Onsite
About The Position
The Administrative Coordinator provides essential administrative support across Human Resources and Finance functions. This role ensures the smooth execution of routine financial processes, supports employee lifecycle administration, and maintains organized office operations. The position requires strong attention to detail, discretion, and the ability to manage recurring tasks efficiently. This role is initially for a part-time position with the potential to move to full-time.
Requirements
- 1–3 years of administrative experience (full-time role)
- Strong organizational and time management skills
- High attention to detail and accuracy
- Ability to manage confidential and sensitive information
- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Invoice processing and basic accounting procedures
- Data tracking and reconciliation support
- HR administrative processes (onboarding, benefits)
- Comfort working with financial data and spreadsheets
Nice To Haves
- Post-secondary education in Business Administration, HR, Finance, or related field preferred
- CRM Experience a bonus
Responsibilities
- Assist with the administration of standard monthly payments and vendor setup processes
- Prepare and process Electronic Funds Transfer (EFT) documentation for approval
- Coordinate and prepare EFT payments for recurring monthly invoices
- Verify invoice approvals and follow up where required
- Track corporate credit card transactions and assist with monthly reconciliations
- Maintain organized financial records and documentation
- Assist with employee benefits enrolment and related documentation
- Support onboarding processes, including preparation and collection of required paperwork
- Maintain onboarding and probation tracking calendars for managers
- Coordinate reminders for benefits and pension enrolment deadlines
- Track office and kitchen supply inventory and prepare order lists
- Support general office organization and tidiness
- Maintain organizational calendars, including holidays and office closures
- Provide general administrative support as required
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
