Administrative Coordinator - Nursing Administration
About The Position
Indiana University Health is hiring an Administrative Coordinator to support Nursing Leadership at Bloomington Hospital. This full-time, onsite role is typically scheduled Monday through Friday, 8:00 a.m. to 5:00 p.m. The coordinator helps executive leaders and teams operate smoothly through calendar management, meeting coordination, project planning, executive presentations, event and retreat planning, and support for nursing initiatives. The position supports work connected to healthcare advancements such as Epic enhancements, virtual nursing programs, and facility growth projects, in collaboration with the nursing leadership team. The coordinator provides administrative and technical support to directors and senior-level leaders, manages work with limited guidance, and uses independent judgment to anticipate and address administrative and operational needs.
Requirements
- Bachelor's degree or equivalent years of experience.
- 3–5 years of relevant experience.
- Intermediate experience receiving, analyzing, and interpreting complex data and information.
- Advanced proficiency in Microsoft Office, including Word, PowerPoint, and Excel.
Nice To Haves
- Experience in a matrix organization and complex work environment.
Responsibilities
- Provide standard administrative and technical support to directors and senior-level leadership.
- Manage director- and senior leader-level calendars, meeting logistics, and travel arrangements with high autonomy.
- Provide quality customer service and professionally represent the team and department.
- Process invoices and expense reports and handle inquiries across supported teams, as appropriate.
- Coordinate department-wide strategic initiatives, including project tracking and reporting.
- Identify and resolve administrative and operational challenges.
- Assist with preparing presentations, reports, and correspondence for internal and external stakeholders.
- Maintain the accuracy and availability of office records, files, resource data, reports, and basic budget oversight materials.
- Train and guide junior administrative staff and, as applicable, delegate and oversee their day-to-day work.
- Anticipate potential issues and challenges and recognize the specific needs of supported leaders.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
