Administrative Coordinator, Oral & Maxillofacial Radiology, Goldman School of Dental Medicine

Boston University • Boston, MA

1d

About The Position

The Administrative Coordinator provides advanced administrative support to the Department of Oral and Maxillofacial Radiology at the Goldman School of Dental Medicine, serving as the primary liaison between Program Directors, faculty, and students. The department supports didactic and clinical education for DMD students and oversees the proper operation and use of radiology clinical equipment throughout GSDM at 635 Albany Street.

The role includes administrative support for faculty and coordination of radiology appointments for new and existing patients. The coordinator ensures that pre-scheduled referral patients are booked for the appropriate type of radiology appointment in the Salud patient system. The position is based in a busy department and requires working effectively under time constraints while exercising initiative, independent judgment, and discretion.

Requirements

• Associate's degree required.
• 4–6 years of previous work experience in a similar role.
• Experience reconciling purchase orders and paying invoices.
• Experience with Microsoft Office Suite, including Outlook.
• Comfort working in a systems-driven and digital environment.
• Strong organization, time management, prioritization, and problem-solving skills.
• Ability to work well under time constraints and exercise initiative, independent judgment, and discretion.

Nice To Haves

• Previous healthcare experience working in a clinical setting.
• Bachelor's degree with a minimum of 3 years of related work experience.

Responsibilities

• Provide advanced administrative support to the Department of Oral and Maxillofacial Radiology.
• Act as the primary liaison between Program Directors, faculty, and students.
• Assist faculty with Blackboard, exam proctoring, grade submissions, and the summative evaluation process.
• Schedule meetings for the Chair and faculty.
• Order supplies and pay invoices.
• Coordinate care for pre-scheduled referral patients and ensure the appropriate radiology appointment is booked in the Salud patient system.
• Coordinate with predoctoral and postdoctoral clinics regarding radiology appointment needs for new patients and current patients of record.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree