UNIV - Administrative Coordinator - COM Dean's Office: GME

Medical University of South Carolina•Charleston, SC

3d•$39,300 - $66,800•Onsite

About The Position

This position provides administrative support to the Senior Associate Dean for GME and CME. In addition, this position provides policy management, project tracking, meeting management, and ensures proper follow through for DIO related items.

Requirements

Experience with Microsoft Office including Outlook, Excel, and Word is required.
A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.
Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to bend at the waist. (Frequent)
Ability to fully use both hands/arms. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Frequent)
Ability to match or discriminate between colors. (Frequent)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to hear and/or understand whispered conversations at a distance of 3 feet.
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

Nice To Haves

Executive Assistant experience and bachelor's degree or equivalent work experience preferred.

Responsibilities

Provides calendar, phone, scheduling, and travel support for the Senior Associate Dean for GME and CME.
Prepares letters and reviews documents to ensure formatting, grammar, and spelling is correct.
Maintains confidentiality.
Initiate and maintain GME Handbook policy revisions including vetting through appropriate stakeholders and ensuring sub-committee and GMEC approval.
Update Handbook with revisions and communicate to appropriate GME groups.
Annually review, update, and archive the GME Handbook.
Inventory all GME call rooms across the Charleston campus, regularly survey furnishings and cleanliness, and purchase or replace items as needed.
Inventory resident and fellow work rooms as able.
Utilize Project Management software to develop and track DIO and GME Office special projects.
Provide regular updates and follow up to adhere to established deadlines.
Work closely with the DIO to identify and prioritize projects.
Ensure deliverables meet expected timelines.
Creating and communicating the agendas and minutes for the DIO Cabinet, Retreats, and other DIO-led meetings.
Track and manage all tasks and follow-up items from these meetings.