Administrative Coordinator (Power Products)

EK Machine•Fall River, WI

2d•Onsite

About The Position

Collects, organizes, monitors, and distributes information for several different functions in the company. Performs a wide-variety of administrative and staff support services.

Requirements

High School Diploma or GED, plus 1-3 years of related experience or an equivalent combination of education and experience.
Experience using computer applications, including Microsoft Office.
Ability to read and comprehend simple instructions and memos, as well as operating and maintenance instructions and procedure manuals.
Ability to write simple correspondence.
Ability to effectively present information one-on-one to other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percentages.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.

Responsibilities

Greet visitors and answer phones.
Monitor labor entries.
Generate daily business reports and distribute to management staff (KPI’s, Rework Spreadsheet, etc.).
Run production reports and verify their accuracy.
Complete and close job cards.
Adjust costing when problems are identified.
Coordinates inventory adjustments and cycle counts for Power Products.
Verify all material and labor have been issued to jobs.
Issue and receive in purchase orders.
Enter/Schedule Power Products planning jobs.
Enter and monitor orders through customer supplied demand schedules.
Edit orders received for price and nomenclature.
Confirm orders to customers with acknowledgements.
Process change orders.
Make changes to or cancels orders/backorders.
Update Confirmed Order List and ERP.
Enter Field Service costs.
Establish a positive working relationship with customer base through telephone, e-mail, and facsimile communication.
Enter replacement parts orders, work with engineering, purchasing & shipping departments to obtain parts for customer.
Create pre-assembly picklists and ship loose packets. Document shortages on Build Schedule.
Research and resolve inventory discrepancies. Coordinates cycle counts for Power Products with Cost Accountant.
Utilize material planning report to determine required materials to meet production schedule.
Create, schedule, distribute, track, transfer & close out all Power Products stock parts jobs.
Complete other duties as assigned.