Administrative Coordinator to the Chief of Philanthropy and Donor Engagement

United Way of Greater Charlotte•Charlotte, NC

6d•$32 - $35•Hybrid

About The Position

United Way of Greater Charlotte seeks an independent Administrative Coordinator to keep the Chief of Philanthropy and Donor Engagement’s priorities organized and moving. The contractor manages scheduling, donor meeting logistics, correspondence, and records, enabling the Chief to focus on relationships with donors, corporate partners, and community leaders across Anson, Cabarrus, Mecklenburg, and Union counties. This is a part-time, 1099 independent contractor engagement estimated at 25–30 hours per week, with daily availability during work hours. The initial contract is six months and may be renewed based on performance and funding. The role is hybrid in Charlotte, with two days in the office and on-site attendance for donor events and select meetings. The contractor reports to the Chief Philanthropy Officer. The rate is $32 to $35 per hour, based on experience and scope. United Way sets priorities and confidentiality standards; the contractor determines methods and tools. The contractor must provide their own equipment and workspace, consistent with independent contractor status.

Requirements

Demonstrated experience supporting a senior leader or executive.
Advanced skills in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Excellent writing, editing, and proofreading skills.
Proven discretion with confidential and donor information.
Strong organization and follow-through with minimal direction.
Own equipment and workspace, consistent with independent contractor status.

Nice To Haves

Nonprofit development, fundraising, or donor relations experience.
Experience with a donor CRM such as Salesforce, Raiser's Edge, Blackbaud, or similar.
Event coordination experience.
Bilingual in English and Spanish.
Familiarity with the Charlotte philanthropic and corporate community.

Responsibilities

Coordinate the Chief’s calendar, donor visits, board and committee meetings, and partner agency meetings.
Prepare agendas, briefing notes, and follow-up action lists.
Prepare donor briefing packets, track meeting outcomes, and coordinate timely acknowledgment letters, thank-you notes, and stewardship touchpoints.
Enter contact reports, update donor records, and run routine reports in the donor database while protecting the accuracy and confidentiality of donor information.
Assemble meeting materials, take and distribute minutes, and track action items for philanthropy-related committees.
Track deadlines across multiple priorities and flag items needing the Chief’s attention.