Administrative Coordinator

ARORA ENGINEERS•Concord Township, PA

27d•Onsite

About The Position

The Administrative Coordinator provides administrative and operational support across multiple departments while serving as a key resource for office coordination, scheduling, document management, and customer service. This role is designed for an individual looking to build a long-term career in operations and administration by developing progressively greater responsibilities beyond traditional clerical duties.

Requirements

High school diploma or equivalent required.
1–3 years of administrative, office, or customer service experience.
Experience supporting multiple individuals or departments is preferred.
Proficiency with Microsoft 365, including: Outlook, Teams, Word, Excel (basic formulas, data entry and formatting), Word, Adobe Acrobat
Calendar management and scheduling
File management and document organization
Strong organizational and time management skills.
Ability to prioritize multiple assignments in a fast-paced environment.
Excellent written and verbal communication skills.
Strong attention to detail and accuracy.
Ability to handle confidential information with discretion.
Customer-focused mindset with a professional demeanor.
Self-motivated with a willingness to learn new systems and processes.
Adaptable and comfortable supporting multiple teams simultaneously.

Nice To Haves

Associate degree in Business Administration, Office Administration, or related field preferred.

Responsibilities

Provide administrative support to multiple departments while maintaining a high level of professionalism and confidentiality.
Coordinate calendars, meetings, conference rooms, and travel arrangements as needed.
Prepare, format, edit, and proofread correspondence, reports, presentations, and other business documents using Microsoft Word and Adobe Acrobat.
Maintain organized electronic and physical filing systems to ensure accurate document management.
Utilize Microsoft Outlook and Teams to coordinate communication, meetings, and scheduling.
Perform basic Excel tasks including data entry, tracking, and maintaining spreadsheets.
Respond professionally to internal and external inquiries, providing exceptional customer service.
Track action items and follow up on outstanding requests to ensure timely completion.
Assist with special projects and provide operational support to executive leadership and department managers.
Identify opportunities to improve administrative processes and contribute to operational efficiency.
Maintain confidentiality when handling sensitive company and employee information.
Support office operations by assisting with coordination of supplies, records, and general administrative functions.